Location : Kempton Park
Job Posting Title : Administrative Specialist, Business Support
Time Type : Full Time
Overview
Main purpose of the role
The administrator will oversee day-to-day financial operations, ensuring accurate and timely processing of financial transactions, compliance with regulatory standards, and maintenance of financial records. This role involves reporting processes and implementing process improvements to enhance financial controls and efficiency.
Duties and Responsibilities
Invoicing
- Invoicing within a highly pressurized environment to a Corporate Customer base (Invoice management and execution)
- Follow up with customers and transporters to ensure that all invoicing / POs are received
- Accurate invoicing to be done to Customer’s once all supporting documents and checks have been finalized
- Credit notes to be captured and processed in correct periods
- Verification of invoices received and data validation
Webcost
Review all coding and ensure first time rightAdhere to webcost timelinesReview Web query report weekly and action queriesRaise Web queries timeously where necessaryFollow up on credit notes / invoices etc from suppliersEscalate any supplier concerns to Business Support managerFinancial Reporting / Analysis
Ensure all financial reports are reviewed, investigated, and signed off by Business Support ManagerReport all anomalies to Business Support ManagerRespond to P&L queries timeously and investigate where necessaryReview P&Ls and submit journals to Shared ServicesReview P&Ls with branch manager monthlyOther
Resolve queries that may arise in the period that it occursMeet month end cut offs and deadlinesDesign, create and maintain relevant SOPs, Work Instructions etc. for Customer specific requirements and processesFollow ups with the finance team to ensure payments received on time from CustomersInternal KPI’s and timelines to be met and to have a deep understanding and execution of contractual SLAs & KPI’sEnsure all supporting documentation are uploaded onto the internal invoicing systemDevelop a strong, trusting relationship with customers and transportersAdherence to HSE compliance and responsibilitiesAdherence to tasks not stipulated in job profile i.e., audit compliance, adhoc duties due to operational requirementsMaintain various reports in line with KPI and contractual obligationsEnsure client queries are managed daily and necessary escalation and issue resolution is addressed within the agreed timelinesTraining and roll out of change management processesEnsure ongoing performance measurement, systems and metrics are used and in line to service excellence and client centricityConsistently reviewing data to identify areas of improvement to support the overall services and developmentQualifications and Requirements
Minimum Requirements
Essential : Matric, National Diploma in Finance or similarIntermediate computer literacy in MS Word, Excel, PowerPoint and OutlookSAP ERP / WebcostAudit to Pay toolsJob Related Requirements
Commercial & financial : Sound general financial acumen and experience in adherence to budget and service level agreements.People skills including interaction with various departments and levels in business (min 1-year experience).Communication, diversity & stress management skills to successfully work with all levels, age groups and cultures of people – both internal and external.Supporting and Co-operating including working well with people and adhering to ethics, principles and values.Organising and executing which includes planning, organising, delivering results & adhering to processes & procedures within defined job description.Operational Min 1 year / s experience assisting with Ops Admin, including query management, client liaison, general reports including KPI’s, daily stats in a logistics environment. Min 1 year experience in warehouse operations and / or related finance supportReliable transportation to workEnglish Communication - clear and professional use of the English language in written and verbal mediums.High quality of work - accurate, complete and thorough content in neat and easy to understand format.Process improvement – identify and implement improvements to streamline financial processes by reducing time, enhancing accuracy and reducing costs.Added Advantages for the role
Understanding of warehousing & logistics environmentWMS, ERP and financial systems experienceCompleted or studying towards a bachelor’s degree in finance / accountingDSV – Global transport and logistics
Working at DSV means playing in a different league.
As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.
With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.
At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.
Start here. Go anywhere
Visit dsv.com and follow us on LinkedIn and Facebook.
Disclaimer : Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV’s Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.
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