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Executive Assistant

Executive Assistant

The Global Talent NetworkWorkFromHome, Western Cape, South Africa
30+ days ago
Job description

Senior Executive Assistant

Full-Time, Remote (Working Hours : EST)

About Us

At The Global Talent Co. , we connect top marketing professionals with some of the most innovative tech companies worldwide. We believe in a world without borders, where global talent thrives, and businesses grow without geographical limitations.

This role is with a high-growth, globally-minded investment firm providing asset management and financial advisory services to a high-net-worth and institutional client base. With a strong focus on operational excellence and client service, they’re looking for a Senior Executive Assistant to support their leadership team with a mix of executive, operational, and light financial tasks.

Key Responsibilities

  • Executive Support : Manage calendars, coordinate meetings across time zones, prepare agendas, and follow up on action items.
  • Inbox & Communication Management : Monitor and respond to emails on behalf of executives, ensuring timely and professional communication.
  • Financial Administration : Handle invoicing, track expenses, process reimbursements, and support other light financial reporting tasks.
  • Travel & Logistics : Organize domestic and international travel arrangements, including itineraries, accommodations, and meetings.
  • Document Preparation : Draft, format, and proofread reports, presentations, and correspondence with attention to detail.
  • Operational Support : Assist in organizing internal systems, maintaining databases, and ensuring smooth day-to-day operations.
  • Project Coordination : Help manage timelines and deliverables for internal initiatives, ensuring accountability and progress.

Requirements

  • 5+ years of experience as an Executive Assistant or in a similar senior-level administrative role.
  • Proven experience managing financial tasks such as invoicing, tracking expenses, and handling reimbursements.
  • Native English speaker with excellent written and verbal communication skills.
  • Comfortable working Eastern Standard Time (EST) hours.
  • Highly organized, proactive, and detail-oriented with strong problem-solving skills.
  • Proficiency in tools such as Google Workspace, Microsoft Office, Zoom, and project management tools.
  • Experience in a fast-paced, high-stakes environment, ideally in finance, consulting, or asset management.
  • Discretion and professionalism when handling confidential information.

    • What we offer

  • Competitive salary and opportunities for professional development.
  • Work with a mission-driven, high-performance team at the forefront of global asset management.
  • A flexible, remote-first work environment with strong values of trust and autonomy.
  • The opportunity to support visionary leaders and make a real impact on company growth.

    • If you're an experienced Executive Assistant with a keen eye for detail and strong financial acumen, we’d love to hear from you!

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    Executive Assistant • WorkFromHome, Western Cape, South Africa