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Executive Assistant

Executive Assistant

SomewhereSouth Africa, South Africa, South Africa
30+ days ago
Job description

Job Title : Executive Assistant

Location : REMOTE

Position Overview :

We are seeking a highly proactive, adaptable, and independent Executive Assistant to join our dynamic team. This role is not your typical administrative position; while you will manage some routine tasks (10-20% of the time), the majority of the work is highly varied and demands creativity, problem-solving, and a strong ability to think on your feet. The ideal candidate will be able to work independently with minimal guidance and will bring initiative, adaptability, and a passion for contributing to meaningful outcomes.

Key Responsibilities :

  • Administrative Tasks : Manage email, calendars, and schedule appointments.
  • Project Management : Take projects from concept to completion with little oversight, utilizing tools like Notion, LinkedIn, and content management systems.
  • Communication : Use Loom (or quickly learn to do so) as the primary mode of communication to provide updates and instructions.
  • Creative Problem-Solving : Identify and resolve obstacles proactively, seeking ways to improve processes and contribute value.
  • Independent Execution : Navigate ambiguous situations and independently handle a wide range of tasks from content creation to technical support.

Required Skills & Tools Proficiency :

  • Notion, LinkedIn, Loom : Strong familiarity with these platforms is essential; the candidate must be comfortable managing content, organizing tasks, and maintaining productivity tools.
  • Creative Tools : Experience in using various creative tools and platforms for project management, content creation, or related work.
  • Self-Starter : Ability to work independently and find solutions with minimal guidance.
  • Attention to Detail : Ensure accuracy and thoroughness across all tasks, whether big or small.

    • Key Qualities We’re Looking For :

  • Proactivity : Anticipate needs and proactively suggest improvements. We need someone who adds value without waiting for instructions.
  • Problem-Solving : Possess strong problem-solving skills, capable of finding creative solutions to unexpected challenges.
  • Adaptability : Learn new tools and processes quickly, adjusting to a dynamic and ever-changing work environment with a steep learning curve.
  • Growth-Oriented : Driven by continuous learning and development, with an enthusiasm for evolving with the role and contributing meaningfully to our work.

    • Preferred Experience :

  • Startups & Tech-Savvy Environments : Experience working in fast-paced, less predictable environments (e.g., startups or tech-driven companies).
  • Project Management : Proven track record of managing independent projects, demonstrating success in creative roles for entrepreneurs, executives, or in tech-driven fields.
  • Virtual Assistance : Experience in virtual assistance, particularly for executives in creative industries, startups, or tech.

    • Cultural Fit :

  • Independence & Drive : You thrive in an environment where instructions may be minimal, and autonomy is key. You're driven by delivering high-quality work to meet your own high standards.
  • Long-Term Growth : We’re looking for someone who sees this role as more than just a job and is enthusiastic about growing with the position and contributing to meaningful outcomes.
  • Transparency : Open to receiving direct and honest feedback, and comfortable working in an environment of continuous improvement and transparency.

    • Red Flags to Avoid :

  • Over-Reliance on Instructions : Candidates who are overly dependent on detailed instructions or lack examples of proactive problem-solving will not thrive in this role.
  • Limited Adaptability : Those who have only worked in highly structured or routine environments may struggle with the varied and dynamic nature of this position.