Executive Assistant (Remote) - 56175397224

Role : Executive Administrative Assistant (Business Development)

Location : Remote (Open to LATAM or South Africa)

Schedule : Monday – Friday, 9 : 00 AM – 5 : 00 PM PST

Compensation : Paid via W-8BEN

The Opportunity

Join the Business Development leadership team, working directly under the Senior VP. This is a high-impact administrative role for a professional who is more than just a task-taker—a true “right hand” who is self-motivated and creative in adding value. While not a sales role, you will support a high-volume sales and business development operation, bridging creative document design, logistical tracking, and proactive outreach.

Key Responsibilities

Executive Follow-Up : Manage high-priority email correspondence and follow up with leads and partners to ensure no opportunities slip through the cracks.

Document Design & Creative : Use Adobe to create professional, functional documents, including billable forms and presentation materials.

Proactive Research : Conduct deep-dive research on target companies and identify key decision-makers for the VP.

Sales Support (Non-Closing) : Make professional follow-up calls and assist with logistics / order tracking to ensure customer satisfaction.

Data Management : Maintain and organize complex spreadsheets in Excel to track business development metrics and schedules.

Calendar & Logistics : Coordinate the VP’s schedule and manage the administrative “nitty-gritty” of a busy office.

Required Skills & Qualifications

Elite Communication : Flawless written and spoken English (C1 level minimum), confident and professional on calls with US-based executives.

Adobe & Excel Proficiency : Advanced skills in Adobe (fillable forms / editing) and Excel (data organization and list management).

Self-Starter Mindset : Proactive, creative, and able to streamline workflows without waiting for instructions.

PST Alignment : Full commitment to working 9 : 00 AM – 5 : 00 PM Pacific Standard Time.

Research Skills : Ability to navigate LinkedIn and other platforms to identify key people and company information.

The Ideal Profile

Autonomous : Thrive when given a goal and left to find the best path.

Detail-Obsessed : Understand that small details make a big impression in Business Development.

Highly Organized : Able to manage logistics, research, and calls without losing focus.