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Specialist : Human Resources Information System (HRIS) Administrator

Specialist : Human Resources Information System (HRIS) Administrator

Innovation GroupBusiness, Johannesburg, South Africa
30+ days ago
Job description

Looking to take your career in Human Resources to the next level? We are seeking a skilled and detail-oriented Specialist HRIS Administrator to join our Human Resource team in Johannesburg, Sandton. The main responsibility of the role is to manage our HRIS system focusing on system upgrades, end-user training, compliance with labour laws and regulations, and ensuring adherence to data protection regulations such as the Protection of Personal Information Act (POPIA).

Education

  • Matric Certificate or Equivalent NQF Level 4 Qualification
  • Tertiary qualification in Human Resources Management

Preferred

  • Certification in Systems administration or HR Technology related field.

    • Experience

  • A minimum of 5 years proven experience working with HRIS software, such as Workday, SAP SuccessFactors, Sage 300, Oracle HCM Cloud, or similar platforms.
  • Experience working with reporting tools e.g. QlikView, Power Bi etc.
  • Strong technical proficiency working with database management and data analysis.
  • Excellent problem-solving skills and attention to detail, with the ability to troubleshoot complex issues and propose effective solutions.
  • Strong communication and interpersonal skills, with the ability to effectively interact with diverse stakeholders.
  • Knowledge of HR processes, regulations, and compliance requirements.
  • Ability to manage multiple tasks and priorities in a fast-paced environment.

    • Responsibility

  • Manage and maintain the HRIS System, including system configuration, data integrity and security settings in compliance with POPIA and other relevant legislations.
  • Work collaboratively with HR Team to understand business requirements and configure the HRIS system to meet business objectives.
  • Provide technical support to end users, troubleshooting issues and providing timely resolutions.
  • Coordinate systems upgrades and enhancement with service provider.
  • Generate relevant HR data for analysis and reporting purposes.
  • Compile monthly comprehensive system's performance reports summarizing key findings, trends, and insights.
  • Partner with cross functional teams to integrate HRIS system with other systems and applications i.e. payroll, Learning management system (LMS), Information Technology (IT), Data Management etc.
  • Create and deliver training content and guidelines for end users to enhance proficiency in utilising the HRIS system.
  • Provide project administrative support throughout implementation stages when launching a new HRIS system.
  • Provide day-to-day support of HR System-related issues to Functional Leads, HR Users, and end-users including understanding new functionality and assisting business stakeholders in using the HRIS system effectively and efficiently
  • Conduct regular audits on HR data to ensure accuracy, consistency and compliance to policies and regulations.
  • Assist with configurations and modifying HRIS system to ensure it aligns with the business HR processes and procedures.
  • Identify, address, and mitigate risks associated with data breaches and ensure compliance with data protection regulations (POPIA).
  • Conduct regular risk assessments of the HRIS to identify potential vulnerabilities, weaknesses, and threats to data security.
  • Demonstrate a customer-centric approach to address stakeholders needs and concerns promptly.
  • Proactively communicate and keep stakeholders informed about HRIS system projects and initiatives,
  • Work closely with stakeholders to define reporting requirements. Ensure in-depth understand on the type of information stakeholders need, the frequency of reporting, and the format preferences.
  • Ensure regular interaction with HRIS system service provider to build and maintain an effective relationship.
  • Create a culture of ownership and accountability throughout the organisation in support of our values.

    • What we offer :

  • Permanent employment
  • A competitive salary
  • Access to medical aid and provident fund
  • Continuous learning and training.
  • Hybrid working opportunities