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Contracts Specialist (Supply Chain Management) (Centurion, Gauteng) (10 month Contract) Market [...]

Contracts Specialist (Supply Chain Management) (Centurion, Gauteng) (10 month Contract) Market [...]

Most HiredMpumalanga, KwaZulu-Natal, South Africa
30+ days ago
Job description

Introduction

Our client is a supplier of steel and coal products for the mining industry. The client is looking for a Contracts Specialist (Supply Chain Management) with the following key criteria :

  • A minimum of 3 years relevant supply chain or related; procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems.

Understanding of Enterprise Resources Planning and / or Cloud based procurement solutions (e.g. SAP MM, Coupa).

PURPOSE :

  • To manage, coordinate and administer contracts with suppliers.
  • To assist the Manager, Group Contracts and Procurement with improving contract coverage and achieving commercial savings.

    • MAJOR CHALLENGES :

  • Providing a contract management service to multiple Business Units, for multiple commodities.
  • Continuous pressure exists on continuously improving in terms of cost effectiveness, innovation and productivity.
  • Turnaround times of contract establishment and Statement of Work.
  • Maintaining and effectively executing high volumes of users demands and active contracts.

    • Job Location : Centurion is a small town in Gauteng Province, South Africa.

    Contract period : 12 Months

    Duties & Responsibilities

    Best Practice and Knowledge Management

  • Identify and support the implementation of process and system enhancements to continuously improve contract management process.
  • Study / research best practice processes and benchmark the Company processes at regular intervals.
  • Assist in mitigating risk in terms of contractual exposure to the Company.

    • Business Partner Enablement

  • Identify, evaluate and support business partners / end-users to develop disciplined sourcing execution capabilities.
  • Provide process advice to business partners / end-users through in-transaction guidance and support.
  • Work with various internal and external stakeholders to expand and enrich supply chain content.

    • Compliance, Governance and Assurance

  • Ensure supplier stakeholders comply with relevant regulatory requirements.
  • Consolidate reports and provide feedback to the Manager, Group Contracts and Procurement on appropriate contract management reporting and governance requirements.
  • Collaborate and communicate with suppliers.
  • Implement portfolio targets in alignment with legislation and charters (e.g. Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc.).
  • Provide guidance to stakeholders to ensure adherence to all policies, procedures, standards and guidelines.

    • Contract Management

  • Compile and manage contracts with service providers.
  • In conjunction with internal stakeholders, ensure that all relevant category strategies and governance requirements are met.
  • Negotiate, conclude and administer contracts throughout the contract lifecycle.
  • Evaluate contractual terms and conditions and provide recommendations.
  • Responsible for the proactive management of contract lifecycle milestones for a portfolio of contracts.
  • Record and monitor contract compliance and renewal applications.
  • Investigate the need for contract extensions and terminate contractual relationship upon completion if required.
  • Obtain approval for relevant contracts and documentation in line with governance requirements and departmental budgetary stipulations.
  • Manage the end-to-end contract management process.
  • Develop and implement contracting portfolio project plans.
  • Develop, socialise and implement contracting strategies.
  • Ensure all contracting plans incorporate and address Social and Labour Plans (SLP’s), Mining Charter and BBBEE preferential procurement objectives.
  • Compile tender documentation, issue Request for Quote (RFQ), adjudicate tenders in collaboration with technical and commercial specialists.
  • Ensure guidance and planning to contract modifications, price adjustments and contract close out.
  • Contribute to supplier development including Local Economic Development.
  • Develop and maintain key supplier agreements with a continuing focus on efficiency gains.
  • Identify opportunities for cost savings through product substitution, market testing, or other means.
  • Actively participate in organisation planning as it relates to procurement activities.

    • Customer and Client Relationship Management

  • Maintain a database of supplier information and continuously ensure that integrity and quality of data are relevant and of required standard.
  • Liaise with internal stakeholders and suppliers in the development of Service Level Agreements (SLA's) with suppliers.
  • Support onboarding of new suppliers and manage supplier relationships.
  • Proactive engagement with suppliers and internal stakeholders related to contractual matters, i.e. disputes, claims, performance etc.
  • Build and nurture effective and influential relationships with internal and external stakeholders, suppliers, and partners.

    • Functional Excellence

  • Adhere to functional policies, standards, guidelines, procedures, end-to-end processes, tools, templates etc.
  • Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication and bureaucracy.
  • Apply functional best practices, promote sharing of best practices and knowledge.

    • Internal Business Processes

  • Provide weekly feedback on progress related to contract lifecycle management activities.
  • Conduct monthly reporting on contracting process.
  • Ensure procurement savings occur.

    • Performance Management

  • Identify reporting needs and validate against framework.
  • Determine capability and performance gaps in order to identify training needs.

    • Safe and Healthy Work Environment

  • Maintain and ensure a healthy environment and safe operations Practices while ensuring compliance with all applicable Safety Health Environment and Community (SHEC) policies and procedures in line with set standards.
  • Encourage a culture that focuses on safety in all operations.

    • Behavioural Alignment

    Demonstrates the following :

  • Creativity, collaboration, sociable and awareness to the ecosystem.
  • Stewardship, accountability, ability to develop trust, safety conscious and ethical.
  • Ability to respond quickly to business needs / agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions.
  • Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric / empathetic.
  • Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective.

    • Desired Experience & Qualification

    REQUIREMENTS

  • A minimum of 3 years relevant supply chain or related; procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems.

    • Understanding of Enterprise Resources Planning and / or Cloud based procurement solutions (e.g. SAP MM, Coupa).

    EXPERIENCE

  • Relevant supply chain or related; procurement, contract management experience.

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    Specialist Centurion • Mpumalanga, KwaZulu-Natal, South Africa