Office Administrator (8 Month Contract)

Our client based in Somerset West is looking for a proactive and versatile Office Administrator to provide operational support across Finance, Customer Service, and Logistics functions to ensure continuity of daily operations and maintain high service standards.
You will provide hands-on administrative and operational support to ensure smooth business continuity during the ERP rollout.

Key Responsibilities:
Finance and Accounts Support

• Managing obligations to suppliers, customers and third-party vendors
• Processing bank deposits and supporting accounts receivable and payable activities
• Preparing, sending and storing invoices
• Contacting clients regarding outstanding payments and following up on debt collection
• Updating accounting databases and spreadsheets
• Assisting with month-end preparation processes
• Supporting data verification and transactional accuracy within SAP

Customer Service Support

• Processing sales orders and quotations in SAP
• Assisting customers telephonically and via email
• Maintaining accurate customer master data
• Coordinating order processing and monitoring delivery timelines
• Supporting returns

Logistics and Operational Support

• Processing and tracking orders in SAP
• Assisting with inbound and outbound shipment coordination
• Supporting inventory administration and stock checks
• Preparing shipping documentation
• Assisting with tracking and organizing loan materials
• Supporting coordination between Customer Service, Operations and Finance
• This role requires flexibility and a willingness to support wherever needed to maintain operational stability during the ERP transition

We are looking for someone who is:

• Highly organized and detail-oriented
• Comfortable working in a fast-paced, changing environment
• Proactive and willing to take ownership
• Service-oriented and professional in communication
• Self-responsible and trustworthy
• Proven experience in office administration, finance administration, customer service, or logistics coordination
• To your advantage if you have experience working with SAP/ERP
• Good understanding of bookkeeping and debt collection processes
• Strong data entry skills with high numerical accuracy
• Strong customer service mindset
• Intermediate to advanced MS Office skills (especially Excel and Outlook)
• Excellent English communication skills; Afrikaans advantageous