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Personal Assistant to Plant Manager

Adcock IngramZA

26 days ago

Job description

Job title : Personal Assistant to Plant Manager

Job Location : Western Cape,

Deadline : October 03, 2025

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Key Outputs :

Administrative Support

Manage the Plant Manager’s calendar, schedule meetings, and coordinate appointments.

Prepare agendas, take minutes, and follow up on action items from meetings.

Draft, format, and proofread correspondence, reports, and presentations.

Operational Coordination

Liaise with internal departments to ensure smooth communication and workflow.

Assist in tracking KPIs, production targets, and compliance metrics.

Support coordination of audits, inspections, and regulatory visits.

Document Management

Maintain confidential files and records in compliance with pharmaceutical industry standards.

Organise and archive GMP-related documentation and SOPs as required.

Communication

Act as the first point of contact for internal and external stakeholders.

Screen calls, emails, and requests, ensuring timely and appropriate responses.

Coordinate communication between the Plant Manager and union representatives, suppliers, and regulatory bodies.

Travel & Logistics

Arrange travel, accommodation, and itineraries for the Plant Manager and visiting executives.

Organise logistics for plant tours, stakeholder visits, and off-site meetings.

Requirements

National Diploma or Degree in Office Administration, Business Management, or related field.

Minimum 3–5 years’ experience as a Personal Assistant or Executive Assistant, preferably in a manufacturing or pharmaceutical environment.

Familiarity with GMP, SOPs, and regulatory compliance is advantageous.

Administrative / Management jobs

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