Executive Assistant (Remote) - 55277455751

JOB TITLE : Executive Assistant / Operations & Project Coordinator

Time Zone : Pacific Time (Washington State)

Hours : 8 : 00 AM – 4 : 00 PM PST (Monday–Friday)

Start Date : ASAP

ABOUT THE ROLE

We’re seeking a highly organized, proactive Executive Assistant to provide direct support to a busy executive. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and confidently acts as a key point of contact for the business.

You will function as a trusted right hand — managing schedules, communication, and daily operations — while also helping improve systems, support clients, and keep projects moving forward. This is more than administrative support : you’ll help manage up , bring structure, and ensure smooth execution across the business.

KEY RESPONSIBILITIES

Executive & Operations Support

Serve as the executive’s “right hand,” managing schedules, priorities, and workflow

Manage and optimize the executive’s personal and professional calendar

Act as the primary receptionist, handling inbound calls and general inquiries

Proactively follow up with team members on task status and deadlines

Take meeting minutes and translate them into clear action plans

Create, document, and maintain SOPs (Standard Operating Procedures)

Prepare short presentations and internal documents

Assist with travel planning and logistics

Assist with purchasing products and managing related tasks

Provide general administrative and operational support as needed

Client & Team Support

Support client communication and enhance the overall client experience

Serve as a key point of contact for customers and internal teams

Coordinate between the executive and team to ensure accountability and clarity

Marketing & Creative Support

Assist with web copy and light design tasks

Support digital marketing efforts, including :

Instagram Reels

Facebook copy

Email marketing

Assist with digital course support (marketing, content creation, organization)

Graphic design support is a plus

REQUIRED HARD SKILLS

Proficiency with Microsoft Office and Google Workspace

Excellent written and verbal English communication

Strong organizational and task-management skills

Familiarity with tools such as Wix, Trello, Zoho CRM (preferred)

Familiarity with the cabinet or millwork industry is a plus, but not required

REQUIRED SOFT SKILLS

Proactive, confident, and comfortable taking initiative

Not afraid to speak up, push for clarity, and manage up

Extremely detail-oriented and highly organized

Adaptable and comfortable with shifting priorities

Strong customer service mindset

Positive, solution-oriented attitude

Able to work independently without needing hand-holding