Office Manager / Executive PA
99CCape Town, ZA30+ days ago
Job descriptionProvide comprehensive PA support to Executive Committee including calendar management and scheduling Prepare board meeting agendas, minutes, and action items Handle confidential correspondence and documents with discretion Coordinate executive travel and visa applications Prepare executive presentations and reports Assist Executives with ad hoc requirements Supervise and mentor office services team (Office Administrator, Receptionists, Support Staff) Conduct performance reviews and provide constructive feedback Manage team schedules and leave coordination Identify training needs and foster positive team culture Oversee all building systems, infrastructure, and office space planning Develop and implement preventive maintenance programs Implement and maintain OHS compliance and security protocols Coordinate office renovations, improvements, and business continuity planning Develop and manage annual office operations budget with cost-saving initiatives Monitor expenditure, approve purchase orders, and prepare monthly financial reports Lead office improvement initiatives and implement new systems and technologies Plan and execute company events, monthly staff celebrations, and bar nights Diploma / Degree in Business Administration, Facilities Management, or related field 5+ years of experience in office / facilities management 3+ years of experience in team leadership roles Previous PA / EA experience supporting executives Experience with budget management and vendor contract negotiations Experience in project management and OHS compliance Event planning experience is essential Administrative / Management jobs
Job title : Office Manager / Executive PA
Job Location : Western Cape, Cape Town
Deadline : November 06, 2025
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Key Responsibilities :
Executive Support & Administration
Team Leadership & Development
Facilities & Operations Management
Financial Management & Strategic Planning
Job Requirements : Qualifications
Experience
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Office • Cape Town, ZA