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Hr & Payroll Administrator

Hr & Payroll Administrator

Profile PersonnelStellenbosch, Western Cape, South Africa
1 day ago
Job description

Required Qualifications and Experience

  • Matric certificate (Grade 12)
  • Payroll-related qualifications or courses (advantageous)
  • Minimum of 3 years’ experience in a payroll role
  • Proficiency in VIP Payroll or other payroll software (advantageous)

Payroll Administration

  • Process all payroll functions for assigned payrolls, including weekly and casual wages as required.
  • Ensure accurate and timely payroll processing, including the collection and verification of timesheets.
  • Maintain payroll records and update employee statuses and details in the payroll system.
  • Handle statutory payments on a monthly and annual basis, including SARS, UIF, Group Life & Funeral, Garnishees, Medical Aid, and other third-party payments.
  • Submit monthly reports to management and external stakeholders.
  • Address and resolve payroll and wage-related queries.
  • Distribute payslips via email and print hard copies for blue-collar staff.
  • Manage employee leave processes, including processing of leave forms and preparation of reports for managers.
  • Manage claims for Group Life & Funeral
  • Assist with mid-year and annual statutory submissions (e.g., EMP501, Workman’s Compensation, Employment Equity, SDL).
  • Reconcile cashbooks and send journal reports to allocated Accountant.
  • Support the preparation and implementation of incentive, bonus, and salary increase schedules using VIP or relevant payroll systems.
  • Assist in the preparation of the OPSCO pack.
  • Ensure timely collection and processing of all necessary payroll documents to meet payroll deadlines.
  • Maintain organized records, save backups, and archive monthly reports.

    • HR Administrative Support

  • Provide administrative assistance to the HR Team Leader.
  • Perform general office duties including filing, scanning, managing email correspondence, answering calls, and opening personal staff folders.
  • Carry out ad hoc duties as required by management.
  • Drafting of Warnings / setting up of hearings

    • Note :

    Please ensure that you attach a certified copy of your ID and Qualification to be considered for this position.

    Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.

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    Payroll Administrator • Stellenbosch, Western Cape, South Africa