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Company Secretarial Administrator

TMF GroupJohannesburg, ZA

27 days ago

Job description

Job title : Company Secretarial Administrator

Job Location : Gauteng, Johannesburg

Deadline : October 02, 2025

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The Junior / Company Secretarial Administrator is primarily responsible for providing statutory administrative support to clients and TMF Officers & Directors.

As a Junior / Company Secretarial Administrator, you will be expected to guide internal (client relationship managers) and external clients and / or TMF-appointed directors on the day-to-day management of their entities, including compliance with legal and statutory requirements and / or required corporate governance.

Key Responsibilities

Onboarding of new clients and performing health checks in line with internal policies;

Attend to the formation of new entities and the various lodgments with CIPC in respect of company changes and compliance;

Upkeep and maintain company statutory records, both electronic and hardcopy;

Preparation of board, shareholder and trustee resolution as required;

Preparation of company registers and status reports.

Assisting with the facilitation of printing, signature and scanning of any on- demand documentation requests in relation to the entities.

Incorporation of the in-house shelf companies and maintenance of a suitable stock;

Submit, communicate and monitor all required CIPC actions, including, but not limited to : Annual returns and Company changes (Director Changes & Registered Office Changes);

Co-ordination of board and committee meetings, including meeting packs, annual workplans, charters and terms of reference.

Co-ordinate the registration process of Trusts and the amendment of

Trustees and Trust Deeds with the Master of the High Court; and

Co-ordination of trustee meetings, including meeting packs and minutes.

Key Requirements

Relevant knowledge of the Companies Act No 71 of 2008, King IV and proposed King V, FICA, Trust Property Control Act would be advantageous;

Minimum of 1 years’ experience in company administration and / or compliance – preferably to institutional clients;

General procedural, CIPC, Master of the High Court, and compliance knowledge;

Relevant operational procedures knowledge; and

Enrolment in a formal company secretary, legal or compliance qualification is preferred;

A company secretarial, legal, or compliance background is preferred.

Expertise in MS Word, PowerPoint, Excel and Outlook is key.

What’s in it for you?

All employees are given a UPs to be able to work during loadshedding

Quarterly team building once a quarter for all employees

Continuous development is supported through global learning opportunities from the TMF Business Academy

Collaborative, supportive work environment where individuals are able to grow and shape their careers

Biannual team building and year end celebration

We provide internal career opportunities so you can take your career further within TMF

You’ll be helping us to make the world a simpler place to do business for our clients

Through our corporate social responsibility program, you’ll also be making a difference in the communities where we work

Strong feedback culture to help build an engaging workplace

Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best

Closing 30-Sep-2025

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