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Conveyancing Paralegal – Commercial Property - Johannesburg, South Africa

BowmansJohannesburg, ZA

13 days ago

Job description

Job title : Conveyancing Paralegal – Commercial Property - Johannesburg, South Africa

Job Location : Gauteng, Johannesburg

Deadline : November 06, 2025

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Purpose :

Responsible for conveyancing support, specifically attending to the registration of transfers, sectional title schemes, township establishment, mortgage bonds, and bond cancellations whilst ensuring all legal requirements are met.

Experience and Qualifications :

Senior Certificate, Secretarial diploma

3-5 years experience in a conveyancing paralegal role

Experience in billing and settling final accounts for transfers and bonds

Intermediate / Advanced proficiency in MS Office

Intermediate / Advanced proficiency in E4 and LexisConvey

Key Accountabilities

Conveyancing Support :

Obtain relevant documentation to open and close client files on the system

Request FICA documentation

Electronic linking to banks to extract instructions via the law system with particular experience in running ABSA and Standard Bank home loan bond registrations from inception to registration

Electronic communication with banks to track key milestones

Interpretation of sale and loan agreements to identify key dates and conditions

Adhere to key dates with regard to registration of transfers or bonds and ensure deadlines are met

Obtain all necessary information to process transactions i.e. clearance certificates, consents from local authorities, government departments, and management agents

Confirm registration to all parties in writing

Request outstanding figures for cancellations, title deeds, and mortgage bonds

Electronic submission of information to SARS

Issue written guarantees

Delivery of original title deeds and bond to the bond attorneys

Have an understanding of any specific Deeds Office requirements or processes for certain transaction; and applicable by-laws

Keep up to date with Chief Registrar circulars and registrations

Connecting people

Professional and effective communication internally / externally

Manage all forms of communication efficiently to ensure that the correct message gets across effectively and is dealt with accordingly

Diary Management

Schedule appointments with clients as well as attorneys

Ability to manage time and adhere to prescribed timelines Management of transactions lodged at the Deeds Office

Document Generation :

Produce specialized and specific documentation for FICA, bond registrations, bond cancellations, transfers

Ensure the documents produced are of the highest standard through accurate typing, paying special attention to detail, and ensuring good spelling / grammar / punctuation

Adhere to Deeds Office and ‘in-house’ document style guide to maintain standardization of documentation

Amend documents using track changes and cross-referencing, requiring advanced computer and software skills (Intermediate)

Office Administration / Management :

Update all information on various systems (3E, bank systems, ghost convey, E4, Searchworks etc.)

Upload information onto Stordoc system

Ensure accurate electronic filing for easy reference

Capturing of Relationship Building fees and billing when transactions is registered / complete

Relationship Building :

Develop and maintain relationships with all levels of staff as a trusted resource.

Maintain strong working relationships with and have open and transparent communication between all members of the team

Liaise with correspondent attorney

Finance Administration :

Securing payment by way of guarantees and cash

Collect funds : Request payments of deposits, and once paid make necessary arrangements to invest money on behalf of a client

Arrange for payment of any outstanding funds to municipalities or SARS on behalf of a client

Prepare final accounts and reconciliation for seller and purchaser

Final accounts and payment of proceeds to seller and various other parties as applicable

Record time for a partner

Generate VAT invoices and pass fees for Partner (off the firms 3E platform) on a monthly basis

Administrative / Management jobs

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Conveyancing Paralegal • Johannesburg, ZA

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