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Temporary Procurement Administrator

Temporary Procurement Administrator

Optimi LearningCenturion, Gauteng, South Africa
24 days ago
Job description

Optimi is looking for a Temporary Procurement Administrator to join our dynamic Central Supply Chain team. This role is perfect for someone who thrives in a fast-paced environment, enjoys working with data and suppliers, and has strong administrative and coordination skills. The successful candidate will play a key role in ensuring smooth procurement processes, supplier management, financial administration, and cross-team collaboration.

REQUIREMENTS

  • Diploma / Certificate in Procurement or Supply Chain
  • 3–5 years’ relevant procurement experience
  • Strong administrative and coordination skills
  • Exposure to supplier management and supply chain operations
  • Finance background (advantageous)
  • MS Outlook, Excel, Word, Internet Explorer (or equivalent)
  • Pastel, Teams, WMS, PowerPoint (advantageous)
  • Fluent in English (written & spoken)

DUTIES

  • Track and consolidate procurement needs across divisions.
  • Obtain quotes, process purchase orders (POs), and drive procurement processes in line with SOPs.
  • Confirm orders and assist with order calculations.
  • Manage invoices and supplier statements.
  • Match GRVs and invoices, resolving discrepancies quickly.
  • Draft purchase requisitions (PRs) and assist with royalty payments.
  • Support with receiving discrepancies.
  • Coordinate with the warehousing / outbound team and escalate issues where necessary.
  • Assist with supplier contracts and credit applications.
  • Maintain accurate supplier and product data across systems and spreadsheets.
  • Support competitive supplier quoting processes and file all relevant documentation.
  • Source quotes, pricing, and lead times for internal teams.
  • Liaise with suppliers, publishers, and cross-functional teams.
  • Resolve queries, assist with system testing, SOP updates, and provide cover during staff leave.

    • This position is based in Centurion.

    Should you not receive a call from us in 14 days, please consider your application unsuccessful.

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    Procurement Administrator • Centurion, Gauteng, South Africa