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Executive Assistant - 42928768913

Executive Assistant - 42928768913

SomewhereWorkFromHome, Limpopo, South Africa
19 days ago
Job description

Overview

Executive Assistant to the CEO at Somewhere. Location : Remote (South Africa-based candidates preferred). Compensation : USD $1,700-$2,000 / month. Industry : Financial Services / Online Lending / Real Estate. Schedule : Full-time, 40 hours / week with hours from 8 : 00 AM-4 : 00 PM CST (current 3 : 00 PM - 1 : 00 AM SAST).

About The Role : We’re hiring a sharp, proactive Executive Assistant to provide direct support to the CEO of a fast-growing U.S.-based financial services firm focused on real estate lending. This is an execution role designed to be the operational backbone, ensuring repeatable tasks, scheduling, and internal follow-through are handled smoothly so leadership can stay focused on growth, capital, and market expansion. This opportunity suits someone who thrives on structure, takes initiative, and operates with a high degree of ownership and discretion.

Responsibilities

  • Calendar & Communication Management : Own the CEO’s calendar (investor calls, internal meetings, interviews, etc.). Coordinate meetings, send Zoom links, agendas, and follow-ups. Manage email overflow, including LinkedIn and Facebook messages. Handle thank-you notes and professional follow-ups with clients and vendors.
  • Operations & Admin Support : Track KPIs and prep reports for weekly exec meetings. Support loan request workflows and document collection. Maintain internal tools and systems : Asana, Dotloop, Podio, Google Drive. Assist with light travel booking, vendor coordination, and supply orders. Build and refine recurring processes and SOPs.
  • Repetitive Task Execution : Organize incoming documents and folders. Rename and store files consistently. Populate systems like Podio and checklists. Keep projects and loan files updated with clear status communication. Help prevent follow-ups and tasks from falling through the cracks.
  • Strategic Support & Project Assistance : Conduct research and compile supporting data for decision-making. Draft correspondence, internal documentation, and project summaries. Prepare slides, reports, and short-term plans for various initiatives.

What We’re Looking For

  • 2-5 years’ experience in a high-level EA, ops, or admin role
  • Strong attention to detail and ability to operate independently
  • High discretion and ability to manage sensitive information
  • Tech-savvy and fast to learn new tools and platforms
  • Excellent written and verbal communication in English
  • Highly organized, thick-skinned, and comfortable pushing back with well-considered suggestions
  • Self-directed and naturally proactive — you take ownership, not just instructions

    • Tools You’ll Use

  • Google Workspace (Docs, Sheets, Drive, Calendar)
  • Asana
  • Dotloop
  • Podio
  • Kartra
  • Zoom
  • Zapier
  • Calendly

    • No need to be an expert in all of them — what matters most is your ability to learn quickly and bring order to systems.

    KPIs Include

  • Timely, accurate deliverables
  • Calendar efficiency and inbox management
  • CEO satisfaction with executive support
  • Initiative and ability to anticipate needs
  • Strong alignment with CST working hours

    • Work Structure

  • 100% virtual
  • Full-time, 40 hours / week
  • Core hours : 8 : 00 AM-4 : 00 PM CST
  • Weekly planning call with the CEO
  • Independent, results-driven work style (no micromanagement)

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    Executive Assistant • WorkFromHome, Limpopo, South Africa