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Off-Campus Accommodation Administrator (Post Level 13)
University of the Free StateBloemfontein, ZA30+ days ago
Job descriptionEnsure all documentation is filed according to the list of required documents for accreditation. Verify the correctness of the submitted documentation. Ensure all incomplete applications are highlighted / outlined for every student address or application. Contact all Service Providers with incomplete applications and notify them of the outstanding documents. Update the list of all applicants and create a database for those with provisional and full accreditation status. Compile an inspection schedule of applications for the accreditation of Off-Campus student addresses. Fill all the inspection schedules. Assist with the verification of Off-Campus accommodation. File and record keeping of all correspondence with service providers / students / SAPS / Mangaung Metro and all other parties. Request the availability of accommodation from Off-Campus accredited Service Providers and update regularly. Follow up on updated reports from the police / neighbourhood watch for the specific area. Follow up regarding the withdrawal of accreditation by applicants and provide them with the correct information on the reapplication for accreditation. Respond and send emails to all accredited addresses managed by Off-Campus Accommodation Service Providers. Answer the phone; deal with enquires relating to accredited Off-Campus Accommodation addresses and take messages. Liaise with potential Off-Campus Accommodation Service Providers, students and visitors as well as answering queries. Inform the Off-Campus Accommodation Service Providers on the policies, procedures, protocols and directives of the UFS applicable to them. Deliver (via email) correspondence documentation to potential Off-Campus Accommodation Service Providers for accreditation. Confirm the submission of the application for accreditation by the Service Provider. Send communication to Service Providers regarding the outcome of the inspection. Set up meetings with the Service Providers of accredited addresses and the Mangaung Metro. Confirm availability of Service Providers for pre- and post-inspections. Conduct inspections for applicants who comply with a minimum of 90% of the required documents for accreditation as approved by the officer for Off-Campus accommodation. Ensure that all inspections are conducted as per the inspection checklist provided by the officer for off-campus accommodation. Compile a report for each inspection conducted and its findings. Compile a weekly summary report on the outcome of the inspections conducted. Grade 12 or national vocational certificate on NQF Level 4 (attach a copy). A minimum of one (1) year’s relevant working experience related to the duties and responsibilities. A valid driver's license (attach a copy). A relevant bachelor’s degree on NQF Level 7 or a relevant three-year national diploma on NQF Level 6 in an Office Administration-related field. Postgraduate qualification. Experience in building inspections. Experience in construction projects. Experience interpreting building plans. Basic knowledge of relevant building legislation. Basic knowledge of rezoning / consent use protocols. Administrative / Management jobs
Job title : Off-Campus Accommodation Administrator (Post Level 13)
Job Location : Free State, Bloemfontein
Deadline : November 03, 2025
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Administrator • Bloemfontein, ZA