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Lead Coordinator, Project Coordination

Lead Coordinator, Project Coordination

WSP in AfricaZA
4 days ago
Job description

Job title : Lead Coordinator, Project Coordination

Job Location : Gauteng,

Deadline : November 17, 2025

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Job Description

  • We are looking for a dynamic multitasker with a passion for project excellence. Join our team as a Project Co-ordinator, where you'll play a pivotal role in driving project success through seamless coordination, robust administrative support, and stakeholder engagement.

    • Key Responsibilities

    Project Coordination & Support

  • Maintain accurate project documentation including contracts, reports, and compliance records.
  • Organize and coordinate meetings, events, and logistics.
  • Assist with opportunity setup, project creation, conversions, and related processes.
  • Support recruitment, onboarding, and training for project teams and programme participants.
  • Prepare and distribute agendas, minutes, and follow-up actions.
  • Manage digital platforms (MS Teams, SharePoint, MS Office Suite, BIM360, ACC).

    • Reporting & Compliance

  • Compile and submit reports, policy briefings, and documentation for internal and external stakeholders.
  • Ensure all administrative and compliance requirements are met ahead of deadlines.
  • Support knowledge management and maintain audit-ready records.

    • Project Management

  • Lead and coordinate multiple projects, ensuring delivery on time, within budget, and to quality standards.
  • Support and coordinate tenders and proposals.
  • Track milestones, risks, and deliverables; prepare regular progress reports.
  • Liaise with local and international clients, partners, and team members.
  • Oversee project budgets, invoicing, and financial tracking using in-house systems.
  • Confidently work across different systems and reporting formats.
  • Assist with commercial reporting.

    • Core Competencies

  • Project and Programme Management
  • Administrative and Office Management
  • Stakeholder and Client Relationship Management
  • Financial Oversight, Invoicing, Budgeting, and Procurement Support
  • Reporting, Documentation, and Compliance
  • Excellent Communication Skills (Verbal & Written)

    • Qualifications & Experience

  • Minimum 6 years’ experience in project management and administration
  • Proven experience managing multi-disciplinary projects and working with international stakeholders
  • Bachelor’s degree required
  • Certificate in Project Management or equivalent is advantageous
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    Project Coordinator • ZA