Accounts Payable Assistant

Accounts Payable Assistant (Remote, South Africa-Based, US Hours)

Support a Growing Construction Business Work PST Hours from Home!

Accounts & Finance | R25,000 - R35,000 / month | Remote | Mon-Fri, 5pm-2am (PST hours)

About Our Client

Our client is a dynamic and growing player in the construction and utilities sector, committed to operational excellence and financial integrity. With a strong focus on efficiency and vendor collaboration, they are seeking a reliable, detail-oriented Accounts Payable Assistant to join their remote team. You'll be part of a supportive environment with a global reach, where precision and professionalism are valued daily.

The Role : Accounts Payable Assistant

This role is critical to ensuring the company maintains strong relationships with vendors and subcontractors. You will manage the accounts payable process, handle invoice accuracy, and support smooth cash flow operations. Its an opportunity to work remotely while contributing directly to the financial health of the business.

Key Responsibilities

Enter and process vendor invoices, subcontractor applications, and purchase orders in Spectrum

Match purchase orders to invoices (2-way match) to ensure accuracy

Code invoices correctly to appropriate GL and job cost codes

Verify compliance items (W-9s, insurance, lien releases) before issuing payments

Track retention and payments as per contract terms

Reconcile monthly credit card expenses and statements

Monitor and resolve vendor statement discrepancies

Set up and maintain vendor / subcontractor profiles in Spectrum

Collaborate with project managers for accurate job cost allocations and approvals

Support month-end close with vendor statement reconciliations

Maintain professional, responsive vendor and subcontractor communications

About You

2+ years of experience in accounts payable or a similar role

Solid understanding of AP processes and accounting best practices

Familiar with accounting software and proficient in Microsoft Excel

Experience in construction or utility services industry is a plus

High attention to detail and accuracy

Strong organizational and time management skills

Excellent written and verbal communication skills

Able to work Monday-Friday, 5pm2am SAST (aligned with US PST hours)