Talent.com
Operations Coordinator

Operations Coordinator

Rad HiresWorkFromHome, Limpopo, South Africa
18 days ago
Job description

Direct message the job poster from Rad Hires

Tech Recruiter | Helping High-Growth Tech Companies Scale by Hiring Top Tech Talent

Operations & Systems Coordinator (Remote – Full-Time, South Africa)

About the Role

We’re looking for a proactive and detail-oriented Operations & Systems Coordinator to support our staffing and payroll operations — with a strong focus on data accuracy, systems administration, and process optimization .

You’ll play a key role in keeping our internal tools and workflows (JobDiva ATS, Paylocity, and integrated systems) running smoothly, ensuring our consultants, hiring managers, and finance team stay aligned.

This is a great opportunity for someone who enjoys structure, analytics, and improving processes , and who can work independently without needing micromanagement.

You’ll collaborate closely with our high-energy New York team (US EST hours), serving as a reliable operational partner to leadership.

What You’ll Do

  • Administer and maintain JobDiva (ATS) — ensure data accuracy, run reports, and support system integrations.
  • Coordinate payroll cycles and consultant timesheets , ensuring all time and approvals are captured accurately.
  • Generate reports and analytics from JobDiva and related systems to support decision-making.
  • Maintain and update operational manuals and SOPs as processes evolve.
  • Support system-related projects, such as integrating new vendors or tools.
  • Prepare and send onboarding packages, background checks, and compliance documentation.
  • Communicate with consultants, hiring managers, and vendors to ensure smooth operations.
  • Provide ad hoc administrative and project support to the executive team.

What We’re Looking For

  • Strong English communication — both written and verbal.
  • 3–10 years of experience in operations, administration, or systems coordination.
  • Experience with database or ATS / CRM administration (JobDiva, Zendesk, Salesforce, etc.).
  • Highly organized, detail-oriented, and process-driven — enjoys creating order and documentation.
  • Analytical mindset with the ability to extract and interpret data from systems.
  • Proficient with Microsoft Office (Excel, Outlook, Word) .
  • Comfortable working independently in a remote, fast-paced environment.
  • Tech-savvy and quick to learn new tools.

    • Nice to Have

  • Experience in staffing, recruiting operations, or consulting environments.
  • Familiarity with Paylocity or similar payroll systems.
  • Experience creating and maintaining SOPs or training manuals.
  • Exposure to data analytics or financial modeling is a plus.

    • What We Offer

  • $8–14 USD / hour , depending on experience.
  • Full-time, remote position (≈40 hrs / week, US EST hours).
  • Independent contractor setup with flexibility and autonomy.
  • Onboarding and ongoing training on JobDiva, Paylocity, and related tools.
  • Direct collaboration with a dynamic, high-performing New York team.
  • Exposure to operations, analytics, and systems management.
  • Observance of standard US holidays and a fair PTO policy.
  • Opportunity to grow and take ownership of new systems and processes.

    • Apply here : #J-18808-Ljbffr

    Create a job alert for this search

    Coordinator • WorkFromHome, Limpopo, South Africa