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Personal Assistant

Personal Assistant

Future TeamsWorkFromHome, Free State, South Africa
11 days ago
Job description

Personal Assistant – Managing Director

Our UK-based client is a fast‑growing, dynamic business operating within the commercial and construction sector, known for delivering exceptional design‑led and technical projects. With a strong commitment to innovation, efficiency, and quality, they pride themselves on fostering a collaborative environment where each team member contributes to driving operational excellence and business growth.

They are now seeking a highly organised and proactive Personal Assistant to provide professional and personal support to the Managing Director. This is a varied and fast‑paced role that requires a resourceful, detail‑oriented, and dependable individual who can manage multiple priorities effectively while maintaining discretion and professionalism.

This is a remote position open to those living anywhere in South Africa.

Responsibilities

  • Provide full administrative and organisational support to the Managing Director, managing daily schedules, appointments, and communications.
  • Oversee email inboxes, take messages, and respond to general enquiries professionally and promptly.
  • Support business development and sales functions – logging new enquiries, producing proposals, coordinating follow‑ups, and maintaining CRM data.
  • Assist with project documentation, including technical submissions, design coordination, and progress tracking.
  • Support marketing and design initiatives – review and edit materials, research emerging technologies, and help manage company communications.
  • Manage document control and design communication processes between internal teams and clients.
  • Record and manage meeting notes, tasks, and action lists using the company’s management system.
  • Handle confidential personal matters such as household arrangements, travel bookings, and appointments for the MD.
  • Contribute to the overall operational efficiency of the business by proactively identifying and resolving issues.

Qualifications & Requirements

  • Minimum 3–5 years’ experience as a Personal Assistant or Executive Assistant , ideally within the construction, design, or commercial industries.
  • Proven experience supporting a senior executive or director across a wide range of professional and personal responsibilities.
  • Strong administrative and coordination skills with exceptional attention to detail.
  • Excellent communication skills – both written and verbal – with a professional, polished approach.
  • Highly organised with the ability to multitask and prioritise effectively in a fast‑paced environment.
  • Strong IT literacy across Google Workspace, Microsoft Office, and CRM systems.
  • Ability to maintain discretion and confidentiality at all times.
  • A proactive, problem‑solving mindset and a can‑do attitude.

    • Additional Information

    Load Shedding : Applicants must be able to ensure they can maintain internet and power during UK office hours.

    Employment type : Full‑time

    Seniority level : Mid‑Senior level

    Industry : Commercial and construction, service industry machinery manufacturing

    Location : Remote – South Africa

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    Personal Assistant • WorkFromHome, Free State, South Africa