Girlâ¯Friday / Office Assistant â Construction Industry Krugersdorp, Gauteng
Jobs 4 AllWest Rand, South Africa30+ days ago
Job descriptionPerform typing, filing, scanning, photocopying, and data entry of all project documentation including reports, correspondence, and internal records. Scheduling & Coordination Manage diaries, schedule meetings, make travel arrangements, and assist with boardroom bookings and site team calendars. Assist with preparing and tracking quotations, invoices, and purchase orders. Coordinate communication with subcontractors, suppliers, and service providers. Monitor stock levels of office supplies, stationery, PPE, and consumables. Place orders as needed to ensure uninterrupted workflow. Maintain service schedules, manage checklists, update logbooks, and assist with reporting related to site or fleet vehicles. Sort and distribute incoming mail and packages. Prepare outgoing shipments and manage courier documentation efficiently. Handle various office support duties including errands, event setup, reporting, and logistics support for on-site or off-site activities Matric (Grade 12) is required. A diploma in Office Administration or a related field is advantageous. 14 years in a similar administrative, receptionist, or secretarial role. Experience in construction or technical industries is a strong advantage. Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable working with digital filing and data systems. Communication & Interpersonal Skills : Professional verbal and written communication. Ability to work with diverse teams, clients, and external contractors. Organisational Skills : Strong multitasking abilities, attention to detail, and capability to manage priorities in a fast-paced environment. Drivers Licence & Transport : Own reliable transport and a valid drivers licence are advantageous for errands, deliveries, or fleet coordination duties.
Job Summary :
We are seeking a proactive, organised, and professional Girl ⯠Friday to provide high-quality administrative and clerical support to our client within their construction office based in Krugersdorp. The successful candidate will serve as a central point of contact, supporting site managers, engineers, and subcontractors in the coordination of daily operations.
Key Responsibilities :
- Reception & Telephone Handling
- Greet visitors professionally, answer and route incoming calls, and handle general inquiries with excellent phone etiquette.
General Administrative Support
Project & Supplier Liaison Support
Office Supplies & Inventory Control
Fleet / Site Vehicle Administration (if applicable)
Mail & Courier Handling
Ad Hoc Support & Task Coordination
Qualifications & Skills :
Education :
Experience :
Computer Literacy :
Create a job alert for this search
Assistant Office • West Rand, South Africa