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Bid Administrator

Bid Administrator

Anything is PossibleCape Town, Western Cape, South Africa
21 days ago
Job description

Overview

Bid Administrator - Anything is Possible

We are seeking a proactive and detail-oriented Bid Administrator to join our team. The successful candidate will support the development and implementation of our bid and tender strategy, ensuring we consistently submit high-quality bids that support our business growth. This role includes coordinating and submission of bids, ensuring bids are delivered on time and to the highest standards, reviewing scored bids to compile learnings, and supporting the content quality of AIPete, AIP’s bid AI solution.

Key Responsibilities

  • Bid Process Management : Manage the entire bid process, ensuring colleagues understand their responsibilities and deadlines, and bids are delivered on time and to the highest standards.
  • Bid Development / Supplier Questionnaires : Review bids and complete our responses to supplier questionnaires and supporting documentation, including agency policies and company information.
  • Collaboration : Work with the Creative Bid Strategist and key members of the leadership, craft, and account teams to gather the necessary knowledge and resources to support outstanding bids.
  • Content Quality Input : Support the content quality of AIPete, AIP’s bid AI solution.
  • Stakeholder Engagement : Respond to clients’ and other stakeholders’ queries before, during, and after the bid process.
  • Bid Portal Management : Upload and download documentation and clarifications via tender portals and circulate key information internally.
  • Continuous Improvement : Review scored bids, gather feedback, analyse results, and implement learnings to improve future submissions.
  • Quality Assurance : Ensure that everything we produce and submit during the bid process reflects our best values and meets our high standards.

Qualifications and Skills

  • Proven experience in bid coordination or a similar role.
  • Strong project management skills with the ability to manage multiple deadlines.
  • Excellent research, writing, and editing skills.
  • Ability to collaborate effectively with cross-functional teams.
  • Strong attention to detail and commitment to quality.
  • Excellent communication and interpersonal skills.
  • Proficiency in using bid management software and tools.
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    Administrator • Cape Town, Western Cape, South Africa

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