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Admin Controller

Admin Controller

Staff Solutions RecruitmentCeres, South Africa
30+ days ago
Job description

Cash :

  • Ensure that the banking is done daily in conjunction with the Store Manager as per the banking procedures
  • Ensure all cash ups balance with the banking
  • The drop safe must be always locked and the key kept by the Admin Controller.
  • Cash float must be checked and all spare keys for the floats must be kept at a safe place sealed in packets in the safe.
  • Cash floats must always balance, and the Admin Controller must take full responsibility for the safe
  • When cash ups are done, ensure that the cashiers balance. If there are shortages or over banking, this needs to be investigated and relevant corrective action taken

Administration :

  • Control the standard of Administration and Procedures in the Store and enforce the relevant disciplines to maintain these standards Prepare requisitions to replenish stock
  • Ensure daily morning file is done as per the filing procedures. All filing duties are : Cash Control File, Petty Cash File, Stock Control File 1, Stock Control File 2, Personnel File & Internal Request file.
  • Make sure all slips are signed with the necessary signature / s including over-rides, voids, and refunds, till open and so on.
  • Ensure that reports are up to date.
  • To be addressed on a daily basis. Start of Day Reports.
  • Authorizing all transactions - 5A level.
  • Lay-byes are the responsibility of the Admin Controller and the Cashiers.
  • These must be checked, and spot checks must be done.
  • Admin Controller to make sure all RTS is done on a regular basis
  • Spot checks on Cashiers to be conducted
  • Controlling of the change daily.
  • General filing of memos and correspondence
  • Data capturing of stock received and sent from branch.

    • Housekeeping :

  • Maintain cleanliness in back office.
  • Maintain cleanliness at the Cash Desk area and return merchandise to the floor
  • Security / Risk :
  • Manage the security of the back office and front cash desk.
  • Ensure tags are secured in the store if not attached to merchandise
  • Ensuring that Health & Safety standards are met
  • Prevent shrinkage by ensuring all company processes and procedures are implemented

    • Customer Services :

  • Train staff in customer service at the cash desk
  • Assist customers with enquiries and complaints
  • Continuously satisfy customer needs and attract clientele

    • People Management :

  • Manage performance and development of cash desk staff
  • Ensure that all procedures and policies are being followed and enforce disciplinary action when necessary
  • Manage time and attendance of staff

    • Job Requirements :

  • Matric Certificate.
  • NQF 5 Certificate in Retail / Business Administration.
  • Valid Drivers License - Code 8 unendorsed (preferable)
  • Computer Literate : Word and Excel.
  • 2 - 5 years in relevant sales / cashier environment
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    Admin Controller • Ceres, South Africa