Executive Assistant - 44888075418

SomewhereWorkFromHome, Western Cape, South Africa

8 days ago

Job description

Executive Strategy & Research Partner (Executive Assistant)

Type : Full-time, Independent Contractor

Location : Remote

Work hours : 9 : 00 AM - 5 : 00 PM U.S. Eastern Time

Summary

We are seeking a highly motivated, strategic, and proactive Executive Strategy & Research Partner to serve as the right hand to a busy executive. This is not a traditional Executive Assistant role; it is an opportunity for an ambitious, detail-oriented individual to level up by moving beyond basic administrative tasks to become a true thought partner and executor of strategic initiatives. The ideal candidate will thrive on taking initiative, connect disparate pieces of information, and be excited about owning projects in research, content development, relationship mapping, and event planning. If you are eager to manage a diverse, high-impact portfolio and are ready to contribute to the executive's growth and personal brand, this is the role for you.

Key Responsibilities

Strategic Research & Relationship Management (40%)

Thought Partnership & Meeting Preparation : Act as a research engine for the executive's network. Thoroughly research individuals and organizations ahead of key meetings, summarizing relevant news, recent activities, and potential connection points.
Relationship Mapping : Develop and maintain a comprehensive system to map and connect key contacts, industry targets, and opportunities. Proactively identify and research high-value targets based on executive direction.
Database Management (CRM) : Own the organization and integrity of the contact database. Systematically catalogue contacts, update records, and tag relationships. Manage the weekly pipeline and lead follow-up process, including scheduling next steps and assisting with necessary research.
Property & Contact Research (Ad-Hoc) : Conduct targeted research on properties, contact availability, floorplans, and other ad-hoc requests as needed for executive projects (e.g., Airbnb ventures).

Content, Branding & Marketing Execution (30%)

Content Creation & Social Media Management : Manage the executive’s social media and email content calendars. Develop drafts of content, thought pieces, and social posts, leveraging AI tools and direction.

Email Marketing Campaigns : Oversee the entire email marketing process from content development to reporting. Draft monthly content blasts, manage the calendar, and identify target lead lists.

Reporting & Follow-up : Produce regular reports on email engagement and execute targeted follow-up messages through the CRM to prioritize engaged parties.

Branding & Design Coordination : Liaise with third‑party marketing and design teams for presentation templates, flyers, and event branding.

Presentation Development : Assist with the creation of presentations by hunting necessary research, organizing content, and coordinating with design resources.

Event Planning & Social Calendar Management (20%)

Annual & Strategic Event Planning : Develop and manage an annual event calendar aligned with strategic targets.

End-to-End Event Logistics : Own the event process, including sourcing locations, negotiating contracts, managing RSVPs, creating protocols, and coordinating day‑of logistics.

Social & Dinner Calendar : Manage professional and personal / social calendars, organizing dinner parties, coordinating social invitations, and working with the executive’s spouse on shared events.

Executive & Administrative Support (10%)

Email Management : Filter and prioritize the executive’s inbox, ensuring follow-up tasks are scheduled.

Proactive Personal Task Management : Source service providers, contest parking tickets, and research personal finance items.

Birthday & Relationship Maintenance : Track key contacts’ birthdays one month in advance and coordinate appropriate actions.

Qualifications

3+ years of experience in an Executive Assistant, Research, Project Coordinator, or similar high‑touch administrative role.

Proven Initiative and Problem‑Solving : History of autonomous ownership and proactive solutions.

Strategic Mindset : Ability to connect dots and think ahead of the executive.

Excellent Written and Verbal Communication : Proficient in drafting professional correspondence, meeting notes, and creative content.

Technical Fluency : Proficient in CRM platforms, Microsoft Office Suite, calendar management tools, email marketing tools (e.g., Mailchimp), and AI content tools.

What Makes This Role Exciting

This is a unique opportunity to function as a true mini‑Chief of Staff, driving outcomes, building a portfolio of high‑value skills in content creation and strategic research, and gaining direct exposure to high‑level decision‑making.

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Executive Assistant • WorkFromHome, Western Cape, South Africa