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Administrative Coordinator (2728)

The South African National Roads AgencyZA

13 days ago

Job description

Job title : Administrative Coordinator (2728)

Job Location : Gauteng,

Deadline : October 14, 2025

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MINIMUM REQUIREMENTS

An administrative qualification at an NQF level 6.

At least five years of relevant personal assistant experience at an executive level

ADVANTAGEOUS

Achieved / Studying torwards chartered secretary.

Experience in dealing with diverse groups of people including CEOs, Board

Members, Senior Executives, and / or government stakeholders.

KEY RESPONSIBILITIES

Executive Support

Work closely and effectively with the CPO to keep him / her well informed of upcoming commitments and responsibilities, following up proactively and appropriately.

Act as conduit between the CPO and internal / external stakeholders.

Ensure professionalism, privacy and high confidentiality in handling all matters in the CPO's office.

Serve as primary point of contact for internal / external stakeholders on all matters pertaining the to the CPO, including those of highly confidential and critical nature.

Prioritise and determine appropriate cause of action, referral and responsive, exercising judgment to reflect CPO's style and SANRAL policy.

Administration and office management

Proactively support the CPO of the respective function with matters within their scope of work.

Responsible for filing and documentation management for the CPO and the respective function required.

Process incoming documents by prioritisation and distribute to the relevant party accordingly (e.g. memorandums, claims, authorisations) amongst other related responsibilities for the CPO and the division.

Type and draft correspondences such as memo's and letters amongst others when required.

Ensure timely and quality submissions of reports to the Office of the CEO / Board Committees.

Completea broad variety of administrative tasks that facilitate the CPO's ability to effectively lead the department, including; assisting with special projects; designing and producing complex documents, reports and presentations; collating and preparing information for meetings with Management, staff and external stakeholders; composing and preparing correspondence.

Co-ordination

Co-ordinate all travel requirements within the respective function.

Co-ordinate and maintain calendar and schedule of the CPO regarding meetings, deadlines, reports and other duties within respective function, in correspondence with other functions and external stakeholders.

Prioritise inquiries and requests, while trouble shooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.

Co-ordinate the timely submission of reports to relevant structures for the CPOand division.

Co-ordinate activities between functional leadership and direct reports.

Co-ordinate facilities-related requirements for the team i.e. arrangement of laptops, access cards etc.

Meetings

Compile meeting agendas in collaboration with the respective chairperson of the meeting, CPO and division.

Organise internal and external meetings on behalf of the CPO ensuring all necessary requirements are made e.g., meeting venue, presentations, etc.

Responsible for accurate and complete minute-taking and timely distribution thereof, including management of action points.

Compliance & Stakeholder Liaison

Ensure compliance of submission dates to relevant structures.

Ensure liaison of respective function with other functions within SANRAL as well as external stakeholders

Attend to general inquiries from external stakeholders within the respective function.

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Administrative Coordinator • ZA