Executive Assistant

Mayfly Agri (Pty) LtdGauteng, South Africa

30+ days ago

Job description

Overview

Minimum requirements for the role :

Must have a relevant Diploma; A Bachelor's degree will be an advantage
Minimum 5 years experience in a similar role reporting directly to a C-Suite Executive
Experience in administration of operational back-office processes for a small to medium enterprise is essential
Strong organizational skills and ability to prioritize multiple tasks seamlessly with attention to detail
Very strong interpersonal skills and the ability to build relationships with key stakeholders
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and social media web platforms
Proven ability to interpret data and produce insightful reports
Experience in planning and leading strategic initiatives
Strong time management skills, including managing own workload and coordinating others
Excellent verbal and written communication abilities
Effective planning and organizational skills

Responsibilities

Managing professional and personal scheduling for the CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics

Performing administrative and office support tasks, such as managing the diary, typing, creating spreadsheets, preparing presentations and reports, faxing, and maintaining the filing system and contact database

Building and leading the daily operations of the CEO’s office

Leading strategic initiatives, facilitating special projects, and ensuring action items are being executed on behalf of the CEO

Acting as an extension of the CEO and serving as an information funnel, filter, and facilitator with internal and external stakeholders

Acting as the point of contact for the CEO’s direct reports and triaging all incoming requests for the executives time to ensure calendar alignment with organizational priorities

Proactively following up with the CEO’s team when goals are not being achieved, identifying the root causes, and providing actionable recommendations for improvement

Supporting meeting productivity by owning the planning, agenda, and note-taking process

Producing high-impact internal and external communications on behalf of the CEO

Assisting the Office Manager with operational activities

Providing ad-hoc support as needed

Please note that subsequent to the screening and shortlisting process, all further communication will be entered into only with the shortlisted candidates. If you do not receive any feedback from us within 2 weeks of applying, please consider your application unsuccessful.

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Executive Assistant • Gauteng, South Africa