Commercial / Civil Litigation Secretary

Job Description

A reputable Legal Practice, based in the V & A Waterfront, Cape Town, is seeking the professional services of an experienced Commercial Secretary.

Key Responsibilities :

• Provide administrative support by managing schedules, drafting, and managing correspondence.
• Prepare, proofread, and file documents such as commercial agreements, company documents, and the like.
• Maintain and organize client files, ensuring all documents are accurate and up-to-date.
• Liaise with clients and relevant parties on behalf of the Commercial Department.
• Manage client billing, file management, and invoicing as required.
• Co-ordinate meetings and appointments.
• Maintain confidentiality and ensure the protection of sensitive information
• Drafting and preparation of Commercial Agreements and relevant Commercial Documents.
• Ad hoc administrative functions.
• Drafting and preparation of court and / or commercial documents.
• Filing and record keeping.
• Billing and capturing accounts.
• Ad hoc administrative functions.

Requirements

Desirable Skills :

Experience :

Requirements

Strong knowledge of legal terminology, procedures, and documentation Excellent organizational skills with the ability to manage multiple tasks and deadlines Proficiency in Microsoft Word, Outlook, PowerPoint and Excel. Strong written and verbal communication skills High attention to detail and ability to work under pressure A professional and approachable attitude with excellent interpersonal skills Ability to maintain strict confidentiality and handle sensitive information Desirable Skills : Knowledge of Litigation and / or Company Law is an advantage. Previous experience and / or knowledge of commercial agreements and related matters (CIPC, FICA and the like) Knowledge and working proficiency of LegalSuite will be advantageous. Office management and billing systems Relevant legal qualification or certification is beneficial Able to work independently and have meticulous attention to detail. Experience : Microsoft Office : 1 year (Required) Secretarial Experience : 2 years (Required) No LLB graduates to apply for this respective position.