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JUNIOR PERSONAL ASSISTANT

JUNIOR PERSONAL ASSISTANT

HR GenieMoreletapark, South Africa
2 days ago
Job description

Overview

Our client seeks a highly professional, organised, and presentable Junior Personal Assistant to provide direct support to the CEO. This role requires an individual who thrives in a fast-paced environment, is proactive, and can manage multiple priorities with accuracy and discretion. The successful candidate will play a key role in ensuring the CEOs time is optimised, meetings run efficiently, and operational support is delivered at an executive level.

Key Responsibilities

Executive Support & Diary Management

  • Manage the CEOs calendar with precision, including scheduling, prioritising, and coordinating meetings, events, and strategic engagements.
  • Ensure the CEO is fully prepared for all appointments, with relevant documentation and briefings.

Meeting Attendance & Minute Taking

  • Attend meetings alongside the CEO when required.
  • Take accurate, professional minutes, track deliverables and deadlines, and follow up with relevant stakeholders to ensure action items are completed.

    • Event Coordination (Internal & External)

  • Assist in planning and coordinating events relevant to operations, including client engagements, launches, internal staff events, and industry-related functions.
  • Liaise with vendors, venues, partners, and service providers to ensure seamless execution.

    • Travel & Logistics

  • Arrange domestic and international travel, including flights, accommodation, car rentals, visas, and itineraries.
  • Ensure all travel arrangements are cost-effective, time-efficient, and aligned with the CEOs schedule.

    • Administrative & Operational Support

  • Prepare and edit professional correspondence, presentations, and reports for the CEO.
  • Handle confidential information with the utmost discretion.
  • Manage incoming communication, filtering requests, prioritising tasks, and responding on behalf of the CEO where appropriate.

    • Requirements

  • Matrick with relevant degree.
  • At least 4 years experience as a Personal Assistant, Executive Assistant, or similar role supporting senior leadership.
  • Fluent in Afrikaans and English (read, write, speak).
  • Own transport.
  • Experience within events, entertainment, ticketing, or technology industries is beneficial but not required.
  • Strong ability to multitask and work under pressure.
  • Excellent written and verbal communication skills.
  • Exceptional organisational skills with strong attention to detail.
  • Proficiency in MS Office and digital scheduling tools.
  • Professional presentation and a proactive, solutions-driven approach.

    • Competencies

  • Confidentiality and discretion.
  • Strong interpersonal skills.
  • Initiative and problem-solving.
  • Time management and prioritisation.
  • Calm and efficient under pressure.
  • Customer- and stakeholder-focused mindset.
  • Precise and organised.
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    Personal Assistant • Moreletapark, South Africa