Project Coordinator Market related / Negotiable depending on experience

Introduction

A leading company within the construction industry based in Pretoria is looking to recruit a Project Coordinator to join their team.

Duties & Responsibilities

• Assist Project Managers with quotes for clients :
• Collaborate with Project Managers to gather necessary information for accurate quoting.
• Utilize historical data and cost analysis to provide competitive and realistic quotes.
• Ensure the completeness of all invoices and payments from clients :
• Regularly check and reconcile client invoices.
• Work closely with the finance department to address any discrepancies or overdue payments.
• Ensure the completeness of all invoices and payments to service providers :
• Maintain a systematic process for verifying and processing invoices from service providers.
• Coordinate with the finance team to ensure timely payments to vendors.
• Provide support to Project Managers :
• Assist in organizing project-related documentation.
• Act as a liaison between Project Managers and other departments.
• Ensure that key project documents are completed :
• Establish a document control system to track and manage project documentation.
• Collaborate with Project Managers to ensure all necessary documents are completed on time.
• Compile and manage updates of weekly status reports :
• Regularly gather project status updates from team members.
• Create and distribute comprehensive weekly status reports.
• Schedule all project-related meetings, reminders, and follow up on any outstanding activities :
• Use project management tools to schedule meetings and send reminders.
• Follow up on outstanding activities.
• Conduct costings and comparisons between products, suppliers, and professionals :
• Conduct thorough cost analyses for various products, suppliers, and professional services.
• Provide comparative analysis to assist in decision-making.
• Manage project budgets through suggested material, labour, and professional procurement.
• Communicate with the procurement department for all the above.
• Ensure effective communication with all team members regarding project requirements, updates, or deadlines.
• Sourcing of raw materials and components :
• Collaborate with suppliers to identify and source raw materials and components.
• Ensure quality and compliance with project specifications.
• Ensure availability of sample / trial materials.
• Work with internal departments for technical requirements.

Desired Experience & Qualification

Experience required :

Qualifications required :

Package & Remuneration

Market related.

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