Warehouse Manager

Responsibilities

• Manage store assistants.
• Receive stock from supplier (compare PO to supplier invoice, compare to items delivered).
• If items received are not correct, notify Procurement and arrange for correct items to be delivered.
• Update procurement chat group with items delivered status.
• Print out the PO for the day each morning and prepare for suppliers to deliver.
• Follow up with suppliers to ensure they deliver on the scheduled day.
• Check delivered items in detail to confirm correct part numbers, make, descriptions, volume, size, and more.
• Technicians request van stock and materials by 16 : 00 to be ready for collection the next morning.
• Handle material hand over to technicians.
• Draw project materials from stock and allocate correctly for staff collection.
• Receive project materials directly into the correct allocated area.
• Issue a packing list for each project and prepare all items and materials accordingly. Capture detail photos of every packing and apply double‑check stickers.
• Manage the stores area.
• Manage the dispatch area and vehicle parking.
• Manage the delivery gate; gate must always be closed and only open for deliveries.
• Manage the dispatch gate; gate must always be closed and only open when items must be dispatched.
• Store keys must be kept by the Stores Manager only and cannot be handed to other staff.
• Store entrance gate must always be locked; only store staff may be inside the store.
• Arrange for items that cannot be delivered to be collected. This arrangement must be made between Stores Manager, procurement and office manager.
• Special instructions are done via ClickUp system. Update ClickUp as required.
• Keep the store clean at all times.
• Cleaner is managed by Stores Manager, and his duties must be managed accordingly.
• Perform monthly stock take on the entire store. Allocate one working day for the stock take. During stock take the stock / material movement must stop.
• Perform van stock monthly before the main store stock take. Van stock is done before working hours to ensure van stock is complete before working hours.
• Manage stock items on an ongoing basis. Each item must be marked according to its stock ID number and placed in the correct bin.
• Keep the store in an orderly state at all times.
• Receive material returns from site or technicians, place them in the return bay first. Sort all materials into three groups : scrap, return to suppliers, put into stock. Management must be contacted where a final disunion will be made.
• Do not place any material or items into the scrap cage without contacting management.
• Arrange skip collections as required.
• Manage the tool store.
• Test all tools returned or handed out before returning or handing out.
• Track all tools in / out with the scanning system.
• Conduct tool audit according to the tool management system.
• Introduce new tools into the system where all data must be filled in.

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