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Personal Assistant (PA) to COO

Personal Assistant (PA) to COO

The Recruitment Guyladysmith, KwaZulu-Natal, South Africa
30+ days ago
Job description

Title : Personal Assistant (PA) to COO

Area : Northern KZN (Battlefields)

Ref No. : TRG 2391

Salary : ( Mid-level position ) with a market related basic available / negotiable

Start Date : As soon as possible

Type : Permanent (Fulltime)

Our well-established client requires an mid-level experienced Personal Assistant (PA) to the Chief Operating Officer (COO) for permanent employment based in Northern KZN (Battlefields) . This is a confidential, high-trust position supporting a senior executive in a dynamic and fast-paced environment.

DUTIES & RESPONSIBILITIES :

  • Provide comprehensive PA and executive support to the COO.
  • Manage a demanding diary, travel arrangements, and meeting schedules.
  • Prepare and review reports, presentations, and business documentation.
  • Handle confidential and sensitive information with discretion.
  • Act as a liaison between the COO and stakeholders (internal and external).
  • Coordinate projects, deadlines, and follow-ups on behalf of the COO.
  • Maintain an efficient filing and information management system.
  • Ensure seamless communication and information flow across departments.
  • Assist with HR- and operations-related support tasks where required.

EDUCATION, QUALIFICATION, EXPERIENCE & SKILLS :

  • Relevant Tertiary Qualification BCom, Business Administration or relevant diploma essential.
  • HR-related qualification an added advantage.
  • At least 5 years proven experience as a PA to senior management / executives.
  • Drivers licence and own transport essential.
  • Advanced MS Office skills particularly Excel (pivot tables, reports, analysis).
  • Strong numerical aptitude with the ability to prepare, interpret and validate reports.
  • Excellent written and verbal communication skills across all levels (internal & external).
  • Solid organisational ability with exceptional attention to detail.

    • Core Competencies & Attributes

  • Discretion and confidentiality trusted gatekeeper of sensitive information.
  • Highly organised and able to manage competing priorities under pressure.
  • Ability to work in lock-step with the COO, anticipating needs and proactively preparing information.
  • Professional presentation and interpersonal skills strong relationship builder.
  • Trustworthy, honest, and reliable with unquestionable integrity.
  • Willingness to be available after hours and commit additional time when required.
  • Analytical mindset with problem-solving ability.
  • Ability to draft correspondence, reports and presentations to executive standard.
  • Proactive, resourceful, and solution-driven personality.
  • Resilient and adaptable thrives in a fast-paced environment.

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    APPLICATION INSTRUCTIONS

  • We will ONLY consider applications from suitably experienced candidates that meet the requirements of this vacancy.
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    Personal Assistant • ladysmith, KwaZulu-Natal, South Africa