Executive Assistant with Marketing Experience

Executive Assistant with Marketing Experience

We are seeking a highly organized and proactive Executive Assistant to support the Founder in managing daily operations, administrative responsibilities, and marketing. This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail. Experience in marketing and social media is a big plus.

Base pay range : $1,100.00 / yr - $1,500.00 / yr. This range is provided by 100x. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Responsibilities

• Administrative & Operational Support : expertly manage and triage the Founder\'s inbox, categorize, route, and escalate issues as necessary; optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations; maintain and update databases (press lists, vendor lists, etc.); oversee computer and equipment maintenance, management, and procurement; manage office including ordering supplies and coordinating maintenance; arrange travel, accommodations, itineraries, and related correspondence; create and execute detailed expense reports for business trips.
• Client & Business Development Support : triage and respond to inbound inquiries from potential clients; maintain the CRM and ensure accurate daily updates; assist in organizing and participating in business development activities; send welcome packages to new clients.
• Communications & Marketing Support : support in updating website and social content created by the team; manage and assist online entries for awards; reach out to journalists and send press releases; research contacts for journalists, events, and other outlets in the best interests of Wedge; support founders in press or event initiatives as required; assist the Founder in managing the content calendar for social media; help coordinate and execute in-house projects such as holiday gifts and events; research speaking engagements for the founders; research opportunities for new business, including contact information for potential partners.
• HR & Finance Support : maintain the payroll system, including onboarding / offboarding employees, updating salaries, and managing group insurance plans; draft contracts for employees and freelancers; manage sick leave protocols and communications; support recruitment processes, including triaging candidate applications; coordinate employee onboarding and offboarding (account setup, welcome packages, etc.); process and manage accounts payable and receivable; perform weekly bookkeeping reconciliations.

Qualifications

This role requires a detail-oriented, highly organized professional who thrives in a fast-paced environment. If you are a proactive problem-solver with excellent communication and decision-making skills, we encourage you to apply!

Benefits

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