Company Secretary, Legal and Compliance Officer

Stonebridge HR SolutionsPretoria, South Africa

4 days ago

Job description

Position overview :

Reporting to the CEO as legal and compliance manager and to the Board as Company Secretary. The purpose of the job is as follows :

Provide wide range of legal services / advice to the company
Develop and review of all contracts
Ensure the company comply to the corporate governance principles at all the layers : Board, Executive and employees level
Develop relevant policies and standards
Ensure implementation of policies, procedures, systems and controls to attain a desirable standard of corporate governance.
please note this is on a 5-year fixed contract

Requirements :

LLB Degree - Essential

LLM will be an added advantage

CIS Qualification will be added advantage

At least 10 years working experience as an admitted Attorney of the High Court

5 years experience in a Senior position as a Company Secretary or Legal Manager / advisor

Experience in Contract Management

Experience with the CCMA

Experience in Stakeholder Engagement

Knowledge of the Local Government

Knowledge of Companies Act and King Reports on Corporate Governance

Knowledge of NLTA, PFMA and MFMA

Knowledge of compliance processes and requirements

Knowledge of road passenger transport legislations will be an added advantage

Good communication and writing skills

Attention to detail

Deadline driven

Integrity when handling confidential information

Ability to work with numerical information, analytical and problem solving skills

Computer literacy-Power point, Excel, Word & Outlook

Responsibilities :

Guide Directors on any laws affecting corporate governance

Report irregularities arising from failure to comply with the Memorandum of Incorporation or rules of the Company or Companies Act;

Ensure company secretariat documentation is in place and recorded and filed properly;

Distribute copies of the annual financial statements to relevant parties in terms of Companies Act;

Compile, transcribe and distribute minutes of Board meetings;

Certify in the Companys annual financial statements whether the company has filed required returns and notices in terms of Companies Act, and whether all such returns and notices appear to be true, correct and up to date;

Ensure correct procedure for appointment of Non Executive and Independent Directors;

Implement Directors induction and ongoing training and development to empower them to fulfil their fiduciary duties;

Provide a central source of guidance on corporate governance to the Board and throughout the Company;

Prepare Board Agendas and packs for meetings;

Make administrative arrangements for all Board Sub committees meetings and compile records thereof;

Follow up on implementation of Board and Sub Committees resolutions;

Update Board and Sub Committees charters;

Assist the Board Chairperson to formulate annual work plans;

Take an active role in the evaluation of the Board members

File and retrieve corporate documents, records and reports;

Manage company information requests;

Produce regulatory compliance reports;

Develop a regulatory compliance risk plan and perform compliance audits;

Submit monthly and other reports to internal and external stakeholders;

Manage a service level agreement with external attorneys responsible for reviewing all contracts and assessing legal implications that need to be brought to the attention of executives (legal advisory & contract management);

Update and maintain statutory and legal compliance documents;

Update and maintain all registers;

Managing existing litigation, aiming for favourable outcomes, and minimizing the duration and cost of disputes.

In consultation of external attorneys review and draft legal papers and agreements in litigation cases

Identify, assess, and mitigate legal risks across the entire organisation to safeguard the business from potential liabilities and exposure;

Ensuring the company adheres to all relevant laws, industry standards, and internal policies. This includes managing compliance programs and training;

Acting as a trusted advisor to the Executive and Board of Directors, aligning legal strategies with broader business objectives and contributing to growth initiatives :

Managing the legal department's budget effectively, controlling internal vs. external legal spend, and demonstrating the financial value of the legal function to the business;

Manage and Overseeing the entire contract lifecycle, aiming for efficient review, negotiation, and execution processes to facilitate business operations and minimise risk;

Perform any other duties assigned from time to time

Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.

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Company Secretary • Pretoria, South Africa