Junior Statutory

Corporate governance, training, advisory and statutory company secretarial services

JOB LOCATION

Based in Gauteng with travel necessary as required

GENERAL DESCRIPTION

The Junior Statutory Consultant will support our FluidRock Statutory business activities by :

• Working closely with the Statutory Team to be proactive in applying their statutory knowledge to Company Secretarial matters in context of current relevant.
• Ensure that Statutory compliance is maintained for all clients
• Collaborative interaction at operational level with the other divisions within FluidRock Governance Group
• Embracing the High Performance Culture of FluidRock Governance Group

DIVISION / DEPARTMENT

Statutory Division

EDUCATION REQUIREMENTS

A tertiary qualification in business, law or relevant discipline

Relevant experience in excess of 2 years in a similar role

Minimum 3 years’ experience in the corporate governance and or company secretarial environment

Thorough understanding of the Companies Act with a keen interest in statutory administration

KEY ACCOUNTABILITIES

Statutory Services Support

Take on and gap analysis;

Upload of client data onto cloud based company secretarial software (preferably on Greatsoft / E-Sec)

Overall maintenance of client statutory records (electronic and / or physical);

Timeous processing of statutory instructions from clients

Lodgement of statutory changes with CIPC within specified time frames

Ensuring client statutory registers are up to date

Adhering to annual CIPC compliance requirements by meeting stated deadlines

Effective execution of all statutory administrative tasks

Formation and wind up of entities with the relevant authorities (Companies / Trusts);

Registration of new entities

Amendment to entities

Conversion of entities

Process Support

Adhere to FluidRock predetermined policies, processes and procedures as well as standards as and when required

Knowledge of and exposure to Google Suite

Familiar with working on Company Secretarial packages, preferably on Greatsoft / E-Sec

Ability to simultaneously work on multiple sheets to ensure efficient tracking

Strict compliance with prescribed folder and document conventions

Well versed in navigating CIPC and Bizportal websites

Active participation in development and implementation of new and / or improved systems and processes

Reporting

Well versed in Google suite, MS Office and E-Sec with the ability to compile, analyse and present facts and recommendations (Both internally and externally)

Weekly, monthly, and / or annual reporting

Understanding the set budgets and how to best achieve monthly targets

Have a firm grasp of statutory pricing and how to correctly quote clients for requested services

Have a good understanding of own client allocation and engagement terms

Directly contributing to achieving and / or exceeding set budgets by identifying new client opportunities

Stakeholder Management

Enable effective communication and information flow with all stakeholders (internal & external)

Build a trust relationship with all stakeholders, ensuring they are proactively and effectively engaged as required

Ensure that all FluidRock systems, policies, processes and changes thereto are understood and effectively communicated to any relevant stakeholders

Proactively creating and maintaining an effective stakeholder liaison network by for example attending relevant meetings and forums

Dealing with Stakeholder queries by responding appropriately to for example requests from external auditors, bankers, shareholders, etc within the allocated time frame

CORE BEHAVIOURAL COMPETENCIES

Personal Impact :

Connect

Commitment

Courage

Compassion

OTHER BEHAVIOURAL COMPETENCIES

Leadership Impact

N / A

Performance Impact

Planning and organising

Delivering results

Quality focus

Organisational Impact

Digital agility

Client Impact

Client management

Nurturing relationships

TECHNICAL COMPETENCIES

Practical knowledge and understanding of the requirements of Companies Act and regulations, Corporate Governance standards, and JSE LR

Cloud based company secretarial administration software preferably Greatsoft / Esec

Knowledge of and exposure to Google Suite

Strong interpersonal skills and EQ

Well-organised, able to multitask, work under pressure, function independently as well as part of a team

Accuracy, attention to detail and strong administration skills with the ability to take initiative

Professional conduct with the ability to communicate effectively coupled with excellent writing skills

Exhibits high performance work ethic and culture

Team player which embraces the FluidRock values (Unity, Trust and Integrity, and Open and Honest Communication)

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