We are seeking a highly organized and proactive Executive Assistant to support the Founder in managing daily operations, administrative responsibilities and marketing. This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail. Experience in marketing and social media is a big plus.
Requirements :
- Expertly manage and triage the Founder's inbox, categorizing, routing, and escalating issues as necessary
- Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations
- Maintain and update databases (press lists, vendor lists, etc.)
- Oversee computer and equipment maintenance, management, and procurement
- Manage office including ordering supplies and coordinating maintenance
- Arrange travel, accommodations, itineraries, and related correspondence
- Create and execute detailed expense reports for business trips
Client & Business Development Support :
Triage and respond to inbound inquiries from potential clientsMaintain the CRM and ensure accurate daily updatesAssist in organizing and participating in business development activitiesSend welcome packages to new clientsCommunications & Marketing Support :
Support in updating website and social content created by the teamManage and assist online entries for awardsReach out to journalists and send press releasesResearch contacts for journalists, events, and other outlets in the best interests of WedgeSupport founders in press or event initiatives as requiredAssist the Founder in managing the content calendar for social mediaHelp coordinate and execute in-house projects such as holiday gifts and eventsResearch speaking engagements for the foundersResearch opportunities for new business, including contact information for potential partnersHR & Finance Support :
Maintain the payroll system, including onboarding / offboarding employees, updating salaries, and managing group insurance plansDraft contracts for employees and freelancersManage sick leave protocols and communicationsSupport recruitment processes, including triaging candidate applicationsCoordinate employee onboarding and offboarding (account setup, welcome packages, etc.)Process and manage accounts payable and receivablePerform weekly bookkeeping reconciliationsQualifications :
4+ years of experience in executive assistance, communications, or marketingMust be able to work on Eastern Standard Time (EST)Proven ability to communicate effectively and build relationshipsStrong organizational and time-management skillsHighly motivated, resourceful, and a go-getter mentalityProficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft WordExperience with CRM software and sales tools is a plusComfortable working flexible hours when neededThis role requires a detail-oriented, highly organized professional who thrives in a fast-paced environment. If you are a proactive problem-solver with excellent communication and decision-making skills, we encourage you to apply!
Benefits :
Two weeks of paid time off.Training and development programs.Work from home.#J-18808-Ljbffr
