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HR Admin - Team Leader

Vector LogisticsDurban, KwaZulu-Natal, South Africa

30+ days ago

Job description

Permanent

Westville

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

To lead the HR Administration function within HR Shared Services, ensuring smooth, compliant, and timely service delivery of employee onboarding, offboarding, and administrative support. This includes direct supervision of HR administrators and driving continuous process improvements aligned with service-level agreements. This role also plays a critical role in the transition toward a formal HR Shared Services environment. The successful candidate will actively support the Head of HR Shared Services in designing, building, and embedding new workflows, systems, and service standards. They will be instrumental in operationalising shared services by refining processes, improving efficiency, and ensuring consistent delivery across functions as part of this strategic transformation.

Key Responsibilities

Team Leadership

Lead a team of HR administrators in delivering seamless HR lifecycle services.
Manage service workloads and SLA compliance with our customers.
Report on team performance, escalations, and improvements.
Champion paperless onboarding, automation, and service innovation.

Employee Lifecycle Administration

Manage and execute onboarding and offboarding administration across the employee lifecycle, with hands-on involvement in processing and system data entry.

Oversee accurate employee records (SAP), benefits processing, and exit formalities, ensuring all onboarding activities are completed in line with compliance and data integrity standards.O

Support benefit transitions for movements (temp → perm, internal moves)

Monitor and update onboarding trackers, resolve discrepancies, and drive continuous improvement in onboarding service delivery.

Support Services And Projects

Serve as SharePoint administrator for HR administration content and onboarding sites, ensuring content is current, compliant, and user-friendly.

Provide specialist HR support and advice to employees and line explaining company policies and procedures in a timely and effective manner.

Act as a systems champion for HR administration-related technology implementations, including onboarding platforms, electronic forms, digital document workflows, and self-service tools.

Provide training and support to the HR administration team and stakeholders on the effective use of HR admin systems and onboarding technologies.

Serve as SharePoint admin for onboarding sites and HR admin content.

Qualifications And Experience

3-year qualification in Human Resources or equivalent.

Minimum of 3 years of experience in HR administration systems & processes (SAP, SharePoint (EDMS) or equivalent preferred), with at least 1 years of experience in managing people.

Skills And Competencies

Strong interpersonal skills and experience engaging all levels of employees.

Experience in meeting tight deadlines in a high-pressure environment.

We look forward to hearing from you!

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Team Leader • Durban, KwaZulu-Natal, South Africa