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Office Administrator Montague Gardens

Office Administrator Montague Gardens

Vulcan RecruitMilnerton, Western Cape, South Africa
30+ days ago
Job description

Our Client

Our client is a leading technology solutions provider, specializing in seamless integration of established and cutting-edge technologies. Focused on comprehensive network installations across South Africa, they tailor end-to-end solutions for diverse project scales. From intricate Local Area Networks to augmentations of existing live networks, their commitment to delivering a complete service is unwavering.

With a nimble approach, they excel in executing contracts with swift turnaround times, offering flexibility beyond standard office hours. Punctuality is a hallmark of their commitment, ensuring minimal disruption to your existing office routines. Each cable and component they install carries a robust 15-year warranty, reflecting their dedication to quality.

Rigorously testing each network installation, they provide detailed documentation of results, ensuring the reliability and performance of solutions. Partner with our client for a client-centric, technology-driven journey, where innovation meets reliability, transforming your network infrastructure into a seamless, future-ready powerhouse.

Duties & Responsibilities

Key Responsibilities :

Finance :

  • Familiarize yourself with SOP for Xero Accounting / Quotations / Invoicing / Suppliers / Clients.
  • Ensure adherence to finance-related processes and maintain communication, honesty, and integrity as per the company’s standards.

Reception / Security :

  • Follow security protocols, including gate access and office security measures.

    • Telephones :

  • Answer calls professionally, gather caller details, and forward messages to all office staff.
  • Follow specific protocols for calls related to Joburg.

    • Emails :

  • Send emails to correct recipients, perform spell-check, and ensure clarity in communication.
  • Document client conversations via email for record-keeping.

    • General Office & Administration :

  • Assist in maintaining office cleanliness.
  • Collaborate with Employee for office supplies and stationery.
  • Handle filing, update attendance registers, and maintain paperwork.
  • Scan and process supplier invoices in Xero.
  • Manage hard copy invoices and delivery notes filing.

    • Job Sheets :

  • Work with Ops Admin to ensure completion of jobs.
  • Scan and forward Job Sheets to Employee for invoicing.

    • Client Invoicing :

  • Generate invoices with relevant documentation.
  • Prepare and send the Ageing Report weekly to Employee.

    • Accounts / Month-end :

  • Manage supplier invoices in Xero.
  • Follow up on outstanding invoices and facilitate payments.
  • Handle vehicle fines and process month-end procedures.

    • Company Vehicles :

  • Monitor vehicle conditions and schedule services.
  • Log all services in the Vehicle Folder and update log books.
  • Manage vehicle licenses and renewals.

    • Petty Cash :

  • Safeguard and manage petty cash.
  • Track and balance petty cash weekly.
  • Ensure timely submission of expense claims.

    • Desired Experience & Qualification

    Requirements :

  • Strong organizational and communication skills.
  • Familiarity with Xero Accounting.
  • Attention to detail and commitment to maintaining confidentiality.

    • Package & Remuneration

    Job Title : Office Administrator

    Office hours : 8 : 00 to 17 : 00

    Salary : R8 000 - R10 000 depending on experience

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    Office Administrator • Milnerton, Western Cape, South Africa