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Office Manager

Office Manager

Helderberg PersonnelStellenbosch, Western Cape, South Africa
30+ days ago
Job description

Reference : SW -CL-1

Stellenbosch : An international Finance & IT Company is seeking to employ an efficient, highly energetic and dynamic Office Manager to support their team in South Africa whilst simultaneously working as part of a global team.

Candidates who currently reside in the Western Cape are invited to apply for this position.

Duties & Responsibilities

The Office Manager will ensure that the environment is a great place to work and to be the “go-to” person for the young and vibrant team. The successful candidate should be highly organised, detail-conscious, and have experience in managing a busy office environment working alongside ambitious professionals. This position is earmarked for a candidate who has 3 to 4 years' experience in an Office Management role, and who is comfortable with a variety of administrative tasks. Being self-sufficient in finding solutions to meet business needs, alongside running an office smoothly with minimal supervision, is a key factor.

Criteria

  • Minimum qualification : Post-matric qualification in IT, Business Administration, Bookkeeping or relevant field.
  • Minimum experience : 3-4 years’ experience as an Office Manager in a medium to large office environment.
  • Attention to detail and able to be a self-starter, pre-empting the administrative needs of the business.
  • Proven capability across Office 365.
  • Ability to thrive in a busy environment with autonomy to complete actions.
  • Confident communicator, with the ability to keep multiple stakeholders up to date with progress of a variety of work activity.
  • Excellent communication skills with a high level of proficiency in the English language.

Key Responsibilities

  • Tracking spend against an office budget in collaboration with the finance department.
  • Overall supervision of the Office Assistant in their key responsibilities of maintaining the office.
  • Manage IT, equipment and stationery inventories and supply alongside the Office Assistant.
  • Manage commercial insurance schedule for the office.
  • Site Health and Safety administration.
  • Facilities Management liaison, including security, maintenance and access to the office.
  • Liaison with suppliers and landlords.
  • Assist in administrating EAP program together with HR.
  • Meet, greet, and host visitors.
  • Point of contact for various ad hoc requests and needs from employees.
  • Organise team and corporate socials and events.
  • Steward the company brand, working with the Group Employee Experience Officer, regarding merchandising, marketing and office signage / decor.
  • Arrange celebratory events and gifting throughout the year for career and professional milestones and personal life events.
  • Coordination of onboarding and offboarding, including induction.
  • Travel coordination - domestic and international.
  • Diary and meeting management.
  • Support business tenders – documentation compilation.
  • Formatting of reports, information packs or presentation for clients.
  • Manage internal booking system for meeting rooms.
  • Substitute for reception and switchboard when the Office Assistant is absent.
  • Manage office mailbox.
  • Assisting the Enabling Functions team in other offices on an ad-hoc basis.

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    Office Manager • Stellenbosch, Western Cape, South Africa