Debtors and Admin Assistant

Purpose of the Role

We’re looking for a detail-oriented and proactive Debtors and Admin Assistant to support our dynamic Finance Department. This role plays a key part in maintaining financial accuracy and administrative efficiency — with a strong focus on debtors’ functions, document management, and supporting the Debtors Manager.

Key Responsibilities

Prepare monthly sales turnover reports for the Financial Manager.

Invoice Shoprite & Woolworths service contracts and provide supporting documentation to the accountant.

Print monthly credit management reports and prepare debtor days ageing / bad debt analysis.

Submit and email customer statements (including Boxer, Pick n Pay, Shoprite Maintenance & Meat Market, and Engen).

Generate credit notes on Syspro (pending required approvals).

Process, check, and file credit applications once approved by finance leads.

Assist the Debtors Manager with administrative duties and ad-hoc finance support.

File debtor-related documents and supplier invoices in an organised, timely manner.

Qualifications & Experience

Matric Certificate (essential)

Further education in Finance or Administration (advantageous)

Previous experience in a debtors / accounts receivable role (preferred)

Competency in Microsoft Office, especially Excel, Word, and Outlook

Comfortable working independently while contributing to a team

Deadline-driven, organised, and able to handle confidential information responsibly