Brooklyn Litigation Typist

Brooklyn Litigation Typist

Appointment : Permanent, full-time position

Salary : R18 000 - R 20 0000

Working hours : Monday - Friday, 08 : 00 to 16 : 30

Qualification : Matric or equivalent

Requirements : 1-3 years Litigation Typist experience in the legal field

1. Typing and Document Production :

Transcribe dictation (audio and / or digital) from attorneys, including correspondence, memoranda, legal briefs, pleadings, affidavits, witness statements, and legal opinions.

Copy-type and format a wide variety of legal documents, ensuring all adhere to professional standards, firm styles, and specific court rules (e.g., formatting, margins, font size).

Draft and Edit : Assist with the drafting and preparation of routine legal forms, notices, and correspondence (e.g., demand letters, payment arrangements, court notices).

Proofreading : Thoroughly proofread all transcribed and prepared documents for accuracy, grammar, spelling, punctuation, and proper legal terminology before presentation or filing.

Document Management : Convert, manipulate, and manage document formats (e.g., Word to PDF, comparing versions / redlining).

Confidentiality : Maintain strict confidentiality of all sensitive client and legal information.

2. Litigation and Court Support :

Filing and Service : Prepare documents for filing with various courts (State, Federal, Appellate) and ensure proper service on opposing counsel, including preparing supporting documents like proofs of service.

E-Filing : Manage and execute electronic filing (eFiling) of pleadings and other court documents in compliance with specific court electronic systems and rules.

Trial Preparation : Assist in the preparation of trial and hearing binders, organizing and preparing exhibits, and collating documents for discovery requests and responses.

3. Administrative and Case Management Support :

Records Maintenance : Maintain and organize both physical and electronic case files, ensuring all documents, correspondence, and records are accurately filed and easily retrievable.

Diary / Calendar Management : Maintain accurate records of legal proceedings and legal diaries ; monitor and manage deadlines for court filings, statutory requirements, and case actions.

Communication : Handle and triage incoming and outgoing correspondence, emails, and phone calls professionally, often acting as a liaison between attorneys, clients, court personnel, and third parties (e.g., sheriffs, debtors).

General Administration : Perform other general administrative tasks as required, such as scheduling meetings, appointments, and depositions; photocopying, scanning, and faxing; and processing mail and courier forms.

Required Skills and Competencies

Typing Speed & Accuracy : Excellent typing skills with a high degree of accuracy and a minimum speed of 45 to 60 words per minute (WPM) .

Technical Proficiency : Advanced proficiency in the Microsoft Office Suite (especially Word, Excel, and Outlook), including experience with styles, macros, and advanced document formatting.

Legal Knowledge : Working knowledge of legal terminology, legal documents (e.g., pleadings, motions, affidavits), and basic litigation procedures. Familiarity with specific court rules is a strong advantage.

Transcription : Proven ability to accurately transcribe complex dictation from audio files / dictating machines.

Attention to Detail : Exceptional attention to detail for proofreading and ensuring compliance with court rules and formatting requirements.

Organizational Skills : Strong organizational and time management skills with the ability to manage multiple priorities and meet tight deadlines under pressure.

Communication : Excellent verbal and written communication skills with a professional demeanor.

Dependability : Reliable, honest, trustworthy, and able to maintain strict confidentiality.

Qualifications and Experience

Minimum Requirements :

High School Diploma or equivalent (Grade 12 / Matric Certificate).

Proven experience in typing and clerical work, with a strong preference for experience in a legal, collections, or administrative environment.

Preferred / Advantageous :

A formal Secretarial, Legal Typing, or Administrative qualification / diploma.

1-3 years of experience as a typist or secretary within a litigation or debt collection practice area.

Experience with e-filing systems (e.g., State or Federal eFiling portals).

Familiarity with legal / collections software or document management systems (DMS).

Working Environment

Typically an office-based environment, often in a law firm or in-house legal department.

The role may involve periods of high pressure, particularly when facing strict court deadlines.

May require sitting for extended periods while operating a computer and transcribing dictation.

Overtime may be required depending on the litigation docket and urgent deadlines.

EASTERN PERSONNEL CONSULTANTS CC (SINCE 1990)

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