Personal Assistant

Clicks Group LimitedCape Town, Western Cape, South Africa

30+ days ago

Job description

We are looking to recruit a Personal Assistant to work within the office of the Managing Executive for Clicks Retailers SA. The role will be based at Clicks Head Office in Woodstock, Cape Town and is a full-time on-site position.

Purpose

To efficiently execute and coordinate all office administration duties, communication and correspondence with stakeholders in order to provide the necessary support to the Managing Executive for Clicks Retailers SA whilst exercising tasks in a professional and confidential manner.

Job Objectives

To effectively support the Managing Executive with diary and calendar management
To execute all arrangements in a manner enabling the efficient functioning of the office
To act as the primary point of contact for both internal and external stakeholders intending to engage with the Managing Executive
To ensure effective and professional lines of communication / correspondence with all stakeholders
To ensure the safekeeping and confidentiality of all documents
To provide comprehensive administrative support to Senior Executives to ensure the seamless functioning of operations
To coordinate, book and arrange travel as and when required
To coordinate meeting arrangements, minutes and ensure timeous follow up of all agreed to actions
To coordinate the compilation of all monthly, quarterly and annual reports
To prepare high quality MS Office documents (including PowerPoint, Word and Excel) as and when required.
To provide excellent customer service at all times
To provide general office administration on time and efficiently

Job Related Skills

Ability to prioritise and manage time

Good interpersonal skills

Professional verbal and written communication skills

Highly proficient in English

Strong attention to detail

Problem-solving ability

Ability to persuade and handle conflict

Ability to work independently and take initiative

Professional approach

Proficient in MS Outlook, Word, Excel, PowerPoint (essential)

Job Related Knowledge

Knowledge of SAP and processing purchase orders

Knowledge of online travel bookings

Knowledge of effective diary management

Job Related Experience

At least 5 years’ secretarial service to an Executive Manager (essential)

Experience in office administration (essential)

Experience in managing personal arrangements

Valid driver’s licence (essential)

Education

Matric / Grade 12 (essential).

Proficient in MS Outlook, Word, Excel, PowerPoint (essential)

Diploma in administration or relevant qualification

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Personal Assistant • Cape Town, Western Cape, South Africa