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HR Administrator

HR Administrator

Level-UpMthatha, Eastern Cape, South Africa
5 hours ago
Job description

The HR Administrator is responsible for supporting site-level HR operations, including payroll submissions, disciplinary processes, injury-on-duty administration, and casual labour management. The role requires a mature, experienced individual with strong organisational skills, excellent communication abilities, and solid HR administrative experience.

This person will serve as the primary on-site HR support function and must handle sensitive matters with professionalism, confidentiality, and accuracy.

Key Responsibilities

Payroll & HR Administration

  • Prepare and submit monthly payroll input accurately and on time.
  • Ensure all attendance, overtime, leave, and allowances are captured and correctly forwarded to Head Office Payroll.
  • Maintain up-to-date employee files, HR records, and compliance documentation.

Disciplinary Process Support

  • Handle disciplinary administration, including issuing written warnings as instructed by management.
  • Prepare documentation, notices, minutes, and ensure procedural compliance.
  • Track active warnings and disciplinary outcomes.
  • Support basic investigations and fact-finding where required.
  • Injury on Duty (IOD) Management

  • Manage IOD administration, including documentation, incident reporting, and COIDA compliance.
  • Liaise with medical providers, employees, and Head Office on case progress.
  • Maintain accurate IOD registers and follow-ups.
  • Casual Staff & Rates Administration

  • Oversee casual labour onboarding, timesheets, rates, compliance, and paperwork.
  • Ensure all documentation is aligned with labour and company requirements.
  • Track work hours, rate changes, and approvals.
  • Compliance & General HR Support

  • Assist with HR-related audits and compliance checks.
  • Provide day-to-day HR support to site management and employees.
  • Manage communication with Head Office HR to ensure alignment and consistency.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Required Skills & Competencies

  • Strong organisational and administrative skills.
  • Good computer literacy (Excel, email, HR systems advantageous).
  • Ability to work independently and meet strict deadlines.
  • Excellent communication skills verbal and written.
  • High level of professionalism, maturity, and discretion.
  • Able to manage conflict and remain calm under pressure.
  • Experience Requirements

  • Minimum 5 years HR administration or related experience.
  • Experience in payroll input preparation (not full payroll processing).
  • Exposure to disciplinary process administration.
  • Prior experience managing IODs and casual labour (advantageous).
  • Solid understanding of HR compliance and documentation processes.
  • Qualifications

  • Grade 12 (Matric) required.
  • HR certificate / diploma advantageous.
  • Working knowledge of HR or payroll systems is beneficial.
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    Hr Administrator • Mthatha, Eastern Cape, South Africa

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