Administrative Assistant (Adult ICU) – Medicare Private Hospital

Description

A vacancy exists for an Administrative Assistant (AICU) reporting to the Unit Manager . The successful candidate will be responsible for supporting the efficient operation of hospital wards through a combined role that ensures accurate patient billing, effective stock control, and comprehensive administrative support. This position is vital in managing ward supplies, capturing patient and financial data, and serving as the key administrative liaison for the ward. The incumbent is responsible for ensuring that stock levels meet patient care needs, billing is processed correctly and promptly, and clerical tasks are handled efficiently, contributing to the overall delivery of high-quality patient care and operational excellence.

Critical Outputs

Stock Control & Inventory Management

• Monitor and maintain ward-level inventory (medical consumables, linen, stationery, etc.).
• Record stock movements accurately in the system and reconcile usage.
• Conduct regular stock counts and audits in collaboration with the central store or pharmacy.
• Prevent stock shortages and overstocking through proactive ordering and tracking.
• Ensure all stock is stored securely, neatly, and in accordance with safety guidelines.
• Dispose of expired or damaged stock according to hospital protocols
• Capture and process patient billing data (admissions, services, procedures, consumables).
• Verify patient demographic and insurance information.
• Coordinate with finance, nursing, and pharmacy to ensure all billable items are correctly documented.
• Resolve patient or payer billing queries efficiently.
• Maintain confidentiality and accuracy in patient financial records

Ward Secretary & Administrative Support

Requirements

Departments

Medicare Private Hospital is an equal opportunity employer, external candidates will also be considered. Only shortlisted candidates will be contacted; should you not receive any communication after 2 weeks of closing date kindly consider your application as unsuccessful.

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