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Import Projects / Multimodal Controller

Import Projects / Multimodal Controller

Access Freight InternationalDurban, KwaZulu-Natal, South Africa
24 days ago
Job description

Access World is a global commodity warehousing and logistics business. We specialize in handling, storage, and processing of commodities including non-ferrous and ferrous metals, ferroalloys, project cargo, oil & gas, and other agricultural products. In addition, we are an approved warehouse keeper of the London Metal Exchange, and we provide LME warehousing and associated services to traders, producers, financiers, and consumers of base metals. In addition, we provide physical warehouse and related logistics services for commodities such as cocoa beans, rubber, cotton, and other agricultural products. Access World also acts as collateral manager of ferroalloys, minor metals as well as oil and gas. Regions operate in semi-autonomous offices with their corporate functions including commercial, finance HR, legal, and operations.

Reporting to : Projects Manager

Department : Projects

Location : Durban

Purpose of the position :

To manage and handle the full function of a Sea / Air / forwarding shipment / Project Cargo.

Key Requirements / Responsibilities :

Operational

  • Registering Files on Oracle and ensuring a digital copy is on the server
  • Invoicing, capturing buy and sell rates on Oracle
  • Drafting & finalising file costings for invoicing purposes
  • All correspondence to the client relating to their stock and shipments
  • Customs Entries and Acquittals
  • Bill of Ladings – Obtaining release from shipping lines
  • Processing of Creditors invoices
  • Booking freight – ad hoc
  • Month End Reports
  • Audit Queries and full financial management of file
  • Customs STOP knowledge
  • NRCS

Customer Service

  • All service levels pertaining to the client’s requirements (including afterhours communication)
  • Effective use of e-mail communications
  • Communicate professionally at all times with all parties
  • Customer service to be optimal

    • Communication

    This department is fully responsible for all communication levels, which include :

  • Liaising with the customers
  • Liaising internally with commercial, warehouse, stock, intermodal, and custom clearance teams
  • Liaising with the shipping lines
  • Liaising with the transporters
  • Liaising with border agents
  • Liaising with Transnet & Lease Hold agents
  • Liaising with various other suppliers such as stevedores & 3rd party warehouses

    • Reporting

  • Daily Tracking shipments to the clients
  • Daily invoicing schedules
  • Resolving queries on time
  • Proper execution of clearance on SS reporting

    • General :

    A candidate with important knowledge of both air and sea would be suitable for this position. Someone who has strong communication skills and who has worked in other fields within the organization would do very well in this position.

    Key performance indicator :

  • On-time delivery rate : This measures the percentage of shipments that are delivered on or before the expected delivery date
  • Cost per shipment : This measures the total cost of each shipment, including production, processing, shipping, customs duties, taxes, fees, and other overheads
  • Compliance rate : This measures how well the company adheres to the rules and regulations of the countries and authorities involved in the import / export process
  • Lead time : This measures the duration and frequency of each stage of the import / export process, including transportation, customs clearance, and delivery
  • Inventory turnover ratio : This measures how quickly the company’s inventory is sold and replaced over a given period of time
  • Customer satisfaction rating : This measures the level of satisfaction of customers with the company’s import and logistics services
  • Percentage of shipments with damage or loss : This measures the percentage of shipments that are damaged or lost during transportation

    • Characteristics :

  • Solutions-driven individual
  • Problem-solving skills
  • Ability to face challenges with a positive attitude
  • Ability to function well under pressure
  • Demonstrates initiative and adaptability
  • Systematic and methodical
  • A sense of urgency
  • A reliable, self-disciplined, enthusiastic team player with a “can-do” attitude
  • Logical thinking, out-of-the-box solutions

    • Skills Requirements :

  • Oracle
  • Excel
  • Word
  • SAP (an advantage)
  • Basic Customs Knowledge
  • C&F Knowledge

    • Qualifications & Experience :

  • Qualification (Diploma / Degree in Logistics, transport, and supply chain will an advantage)

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    Import Controller • Durban, KwaZulu-Natal, South Africa