Personal Assistant

Job Purpose

Ensure that the operational running of the Executive Office and all key stakeholders pertaining is managed effectively and efficiently, while exercising professionalism and confidentiality.

Responsibilities

• Stakeholder Engagement – Assist with stakeholder engagement by arranging actions, meetings, events, and supporting materials to promote stakeholder understanding and commitment.
• Business Meetings / Events Arrangement – Schedule appointments, make arrangements for meetings and conferences, and organize travel plans following detailed instructions to facilitate business meetings.
• Operations Management – Carry out operational tasks by following established processes. This will involve adjusting multiple settings or parameters to meet performance standards. Exercise discretion in carrying out activities.
• Work Scheduling and Allocation – Organize own work schedule in order to get the job done, coordinating with support services and assigning short‑term tasks to others if necessary.
• Client & Customer Management – Help manage internal clients by carrying out standard activities and providing support to others.
• Internal Communications – Use the internal communications system to access specific information.
• Budgeting and Costing – Carry out simple tasks as part of the budgeting process.
• Facilities – Support others by performing a range of facilities management activities.

Education

Grade 12 / SAQA Accredited Equivalent (Essential); Secretarial diploma (Advantageous).

Experience

At least 4 years supporting senior management, in a similar role (Essential).

Think you have what it takes to be part of an unstoppable team who constantly finds better ways to give peace of mind? Don't wait, apply now.

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