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Payroll Administrator

Payroll Administrator

KaeloJohannesburg, ZA
11 days ago
Job description

Job title : Payroll Administrator

Job Location : Gauteng, Johannesburg

Deadline : November 08, 2025

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Job Description

  • We are seeking a meticulous Payroll Administrator to handle the day-to-day payroll capturing, including the processing of third-party payments, EMP201, EMP501 submissions, and WCA compliance, using the Payspace payroll system. The role ensures the accurate and timely processing of payroll, statutory submissions, and third-party payments, with a focus on compliance with South African payroll laws and regulations.

    • Key Responsibilities :

    Day-to-Day Payroll Capturing :

  • Accurately capture payroll data, including attendance, overtime, third-party payments, and other payroll adjustments, ensuring all entries are correctly recorded in the Payspace system.
  • Update and maintain employee records in the Payspace payroll system, ensuring that payroll information is accurate and up to date.

    • EMP, WCA, and Statutory Compliance :

  • Ensure accurate and timely completion of EMP201 monthly submissions (including PAYE, UIF, and SDL) and EMP501 reconciliations in compliance with SARS regulations.
  • Prepare and submit EMP501 annual tax submissions for employees, ensuring accuracy and resolving discrepancies as needed.
  • Process Workmen’s Compensation Act (WCA) submissions and ensure correct classification of employees for WCA reporting and compliance with the Department of Employment and Labour.

    • Third-Party Payments :

  • Process and manage third-party payments, such as garnishments, loan repayments, medical aids, and pension contributions, ensuring they are accurately captured in the Payspace payroll system.
  • Ensure timely and accurate payments to third-party organizations and vendors, maintaining proper records of transactions.
  • Payroll Adjustments and Deductions :
  • Process employee benefits, deductions, and payroll-related adjustments within the Psiber payroll system, ensuring compliance with company policies and statutory requirements.
  • Ensure the correct processing of statutory deductions such as UIF, PAYE, and SDL.

    • Payroll Queries and Discrepancies :

  • Handle payroll-related queries and discrepancies from employees, management, and third-party providers, providing timely and accurate solutions.

    • Reporting & Compliance :

  • Generate payroll reports as required, including statutory reports (EMP201, EMP501), third-party payments, and other payroll-related reports.
  • Ensure compliance with BCEA, SARS regulations, and other relevant statutory payroll requirements.

    • Qualifications :

  • Education : A Finance Diploma or equivalent qualification is required.
  • Experience : 1 to 3 years of experience in payroll administration, specifically using Payspace payroll system or similar payroll software.

    • Knowledge :

  • Strong understanding of EMP201, EMP501, and WCA submissions.
  • Knowledge of third-party payment processes and payroll compliance.
  • Familiarity with statutory deductions and South African payroll laws, including BCEA.

    • Skills & Competencies :

  • Attention to Detail : High level of accuracy and attention to detail when capturing payroll data, processing third-party payments, and ensuring compliance with statutory submissions.
  • Proficiency in Psiber Payroll System : Experience with Psiber payroll system or similar software to process payroll and third-party payments.
  • Organizational Skills : Strong organizational skills with the ability to manage multiple payroll tasks and meet submission deadlines.
  • Communication Skills : Effective communication skills to address payroll queries and collaborate with employees, management, and third-party organizations.
  • Problem-Solving Skills : Ability to resolve discrepancies and issues related to payroll and third-party payments quickly and efficiently.

    • Additional Information

    Personal Attributes

  • Excellent problem-solving skills backed by solid technical knowledge.
  • Excellent customer service and communication skills, with the ability to explain technical concepts to non-technical users.
  • Excellent organisational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.
  • A versatile and service-oriented mind-set.
  • Good communication skills.
  • Understands the importance of documentation.
  • Open to learn, but also willing to teach.
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    Payroll Administrator • Johannesburg, ZA