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Administrative Assistant

Administrative Assistant

Old MutualZA
2 days ago
Job description

Job title : Administrative Assistant

Job Location : Western Cape,

Deadline : September 29, 2026

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Job Description

  • As a Client Management Team Assistant, you will play a vital role in enabling OMIG’s Client Directors to focus on strategic priorities by providing high-level administrative and operational support. You’ll be part of a dynamic and client-centric team, ensuring that our engagements with institutional clients are seamless, impactful, and aligned with OMIG’s values.

    • What You’ll Be Trusted With

  • Supporting Client Directors in managing relationships with institutional clients.
  • Preparing client meeting packs, presentations, and briefing documents.
  • Coordinating follow-ups on client requests, queries, and action items.
  • Maintaining accurate client records, databases, and CRM systems.
  • Organising on-site client meetings and events, ensuring flawless delivery of logistics and client experience.
  • Managing Client Directors’ diaries and scheduling meetings, anticipating and resolving conflicts.
  • Coordinating domestic and international travel arrangements.
  • Providing support for Client Management Exco meetings, including accurate minute-taking and follow-up.
  • Offering day-to-day administrative support, including expense management, document preparation, and filing.
  • Proactively identifying opportunities to improve processes and enhance efficiency within the client management team.

    • Who You Are

  • You are a proactive, detail-oriented professional with a strong ability to organise, prioritise, and communicate effectively. You bring :
  • A diploma or degree in Business Administration, Office Management, or related field (preferred).
  • Proven experience as an Executive Assistant or in a similar senior administrative role, ideally within investment management or financial services.
  • Proficiency in Microsoft Office Suite and familiarity with collaboration tools (e.g., Zoom, Teams) and CRM systems.

    • The Strengths You’ll Bring

  • A client-centric mindset with strong interpersonal skills.
  • Excellent written and verbal communication, including professional correspondence.
  • Strong organisational and time-management skills with the ability to multitask.
  • Attention to detail and ability to deliver under pressure.
  • Professionalism, discretion, and confidentiality.
  • A proactive, problem-solving mindset with a “can do” attitude.

    • Let’s Succeed Together

  • At OMIG, how you work matters as much as what you do. We value openness, accountability, and collaboration – because that’s how we shape a bold future and wow our clients.
  • If you’re ready to bring your organisational expertise and passion for service to a team that makes a meaningful impact, we’d love to hear from you.

    • Skills

  • Accounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Executing Plans, Financial Acumen, Management Reporting, Numerical Aptitude, Oral Communications, Report Review

    • Competencies

  • Directs Work
  • Drives Results
  • Ensures Accountability
  • Manages Complexity
  • Optimizes Work Processes
  • Plans and Aligns
  • Tech Savvy

    • Education

  • NQF Level 3 & NQF Level 2 - Below school leaving

    • Closing Date

  • 08 October 2025
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    Administrative Assistant • ZA