An exciting career opportunity exists at Medipost Pharmacy for a Payroll Manager, reporting to the Group CFO. This position is based in Gezina, Pretoria. The purpose of the job is to manage payroll workload to meet operational requirements, ensure payroll is processed in an accurate, compliant and timely manner, administer benefit plans and processing, oversee compliance with statutory reporting and filing requirements, and monitor the accurate processing of staff appointments, transfers, promotions and terminations within the organization.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Payroll Processing, Reconciliation and Release
- Ensure accurate, complete and timely payroll processing (changes, appointments, terminations, maternity leave, overtime, allowances, reimbursements, etc.)
- Verification of all payroll processing (sign-off / approval)
- Communicate payroll timelines to business and ensure strict management of these timelines
- Ensure readiness of payroll for verification by Internal Audit before infoslip / payslip distribution
- Reconciliation of all significant payroll processing (overtime, batch uploads, statutory submissions, benefits processing, 3rd party payments and deductions)
- Final preparations for on-time, monthly payroll release according to set and communicated timelines
Statutory submissions, Benefits Processing and Third Party Payments
Reconciliation of all significant statutory payroll processing and timely submissions to all relevant statutory entities (SARS, UIF, Workman’s Compensation Commissioner, STATSSA, Department of Labour, among others)Reconciliation of benefits processing and timely submissions to the relevant entities (Sanlam, NBCRFLI, Momentum, among others)Reconciliation of third party payments and timely submissions to the relevant entities (SARS – IT88’s, Garnishees, Union membership fees, among others)Staff Management
Optimisation of working hours and appropriate management of overtimeStaff training needs identified and provided continuously and timeously (appropriate training material prepared as required)Oversee the identification of High Performance Individuals (HPI’s) and Personal Development Plans (PDP) created through coaching and mentoring of HPI’sEnsure managers create PDP’s for all staff and have regular review and feedback sessions with action plans to meet PDP outcomesConflict management and appropriate levels of professionalism and discipline maintainedMonitor IR processes within the Medipost Payroll Department and ensure adherence to SOP timelinesDiscuss non-compliance of SOP’s / Policies with the relevant people / departmentsCommunicate action plan to address non-compliance as per the above and receive regular feedback on progress of action planReporting
All reporting to be timeous and accurate within agreed deadlineTake corrective action as a result of problem areas identified due to reportingMonthly and Quarterly ReportingBi-annual and annual reporting and submissionsFinance
Take responsibility for and manage the Department budgetManagement of overtime expensesIncrease growth revenue of the Department / Company through the Medi-Training Academy (MTA) as an accredited provider (New Business).QUALIFICATIONS
Bachelor’s Degree or equivalent Financial or HR Management qualificationEXPERIENCE
Extensive knowledge of payroll related, employees tax and other statutory compliance deliverablesVIP Premier Payroll knowledgePremier HR knowledgeInfoSlips knowledgeESS knowledgeCOMPETENCIES
Managerial and administrative skills – operational and peoplePerformance management and corrective measuresExcellent communication skills : both written and verbalPresenting and communicating informationCritical Thinking : Devise plans of action and assess regularly – problem solvingKnowledge of basic Human Resources ProcessesStrong organising and prioritising skillsConflict management and resolution skillsData capturing skillsInterpersonal and Relationship Building skillsDeadline oriented“Medipost Holdings is committed to the promotion of employment equity within the workplace which is a driving factor in all recruitment decisions. Medipost further encourages and welcomes applications from persons with disabilities in creating a diverse and equitable workplace.”
Closing Statement :
“We are committed to building a team that represents a variety of backgrounds, perspectives and skills; the more inclusive we are the better our work will be. Should you however not hear from us within a period of 2 weeks, you can consider your application unsuccessful.”
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