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Executive Assistant

The Employment ChannelCape Town, South Africa

30+ days ago

Job description

Executive Assistant / Secretarial qualification.

Office Management Diploma will be advantages

At least 6 years of working experience as an executive assistant or other relevant administrative support experience.

Proficient computer skills, including MS Office Suite; scheduling appointments / updating calendar is a must.

Excellent written and verbal communication skills.

Excellent time management and prioritization skills.

Able to concentrate on multiple problems / tasks at once.

Ensure the daily the schedule of the Country Manager is well managed.

To plan logistical and administrative support for all meetings that will be held in the region working with overseas colleagues or external vendors.

Manage major events with logistical and administrative support.

To follow up on key actions / tasks to ensure timely execution to meet established deadlines.

To assist in completing and / or co-coordinating activities as related to assigned department projects / assignments.

To keep track of timelines for submission or completion of reports.

To assist in PowerPoint presentations, gathering and summarizing information from various sources requested; create and format reports and presentation materials.

To manage all incoming visitors and provide support with the logistical requirements.

To maintain an efficient document-management system and ensure accessibility of information.

To arrange and co-ordinate hotel accommodations, travelling schedules and visa applications for the Country Manager.

To raise Purchase Orders via SAP system.

Monitor business / travel related expenses and ensure claims / expenses reports are submitted for reimbursements in a timely manner

To monitor departmental expenses.

To manage the Vodacom account including maintaining the asset register in this regard

To manage the application of company credit cards

To compile Accrual Reports and provide support on the quarterly forecast budgeting process.

Responsible for general office management Canteen supplies, office maintenance is

Manage Receptionist and Bidvest Cleaner.

Assist with Ad-hoc personal requests from Country Manager

Functional Competencies :

High attention to detail
Excellent verbal and written communication skills
Present good problem-solving skills.
Manage Processes end to end
Proactive and able to work independently
A high degree of flexibility and initiative
Ability to work in a fast-paced environment
Exceptional planning and organizational Skills
Ability to build strong relationships with internal and external stakeholders

Behavioral Competencies

The incumbent should be punctual at all times
Deadline driven
Operate with a high degree of integrity

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Executive Assistant • Cape Town, South Africa