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Finance Administrator (Post Level 10)

Finance Administrator (Post Level 10)

Stellenbosch UniversityStellenbosch, Western Cape, South Africa
30+ days ago
Job description

Department Description / Departement Beskrywing

Faculty of Arts and Social Sciences

Centre for the Study of the Afterlife of Violence and the Reparative Quest (AVReQ)

Finance Administrator (Post Level 10)

(Stellenbosch Campus)

Ref. LSW20 / 206 / 0825

The Centre for the Study of the Afterlife of Violence and the Reparative Quest (AVReQ) is established to fulfill the goals of the South African Research Chair in Violent Histories and Transgenerational Trauma.

It aims to bring conceptual clarity to the concept of violence and its consequences in the lives of victim and survivor groups on the one hand and perpetrators and their descendants on the other.

As an interdisciplinary project we will take an intersectional approach and engage with the physical and structural aspects of violence as well as the more insidious and symbolic forms of its expression that manifest in dynamic ways.

We aim to put the issue of healing in the aftermath of violent histories at the centre of our inquiry and to explore and examine various strategies that have been employed to heal the past. To this end we will create opportunities for engagement with violent histories from different contexts through seminars social dialogue and arts practice and explore different reparative practices and what it means to repair the past.

An important objective of the Centre is to set an agenda for exploring new intellectual frontiers and new ways of understanding transgenerational trauma and strategies of redress and healing from the violence.

This is an integral part of our doctoral programme which draws from the supervisory talent of an interdisciplinary pool of academic staff drawn from across the Faculty of Arts and Social Sciences.

Duties / Pligte

Managing AVReQs Budget :

  • Managing and overseeing AVReQs annual operational budget.
  • Administrating and loading all remuneration for contract staff and tutors.
  • Preparing and submitting regular budget forecasts based on AVReQs planned activities and strategic objectives.
  • Assisting AVReQs management team with strategic financial planning.
  • Making national and international travel arrangements for staff and associates.
  • Identifying and booking caterers for AVReQ events.
  • Processing all financial transactions (including purchase orders invoices and research income and interest on funds).
  • Capturing all financial information in compliance with SUs system and keeping up to date with changes in SUs financial systems and policies.
  • Providing administrative and financial support for the preparation of financial reports for grant funders.
  • Facilitating creating cost centres for opening and closing grant accounts.
  • Capturing and processing scholarships bursaries and stipends for AVReQs students and postdoctoral fellows.
  • Ensuring accurate and timely disbursement of scholarship funds in liaison with the Universitys Postgraduate Office and Student Fees Division.
  • Responding to queries from students and postdocs regarding their scholarship payments.

Job Requirements / Pos Vereistes

  • A relevant administration qualification (e.g. National Diploma or equivalent).
  • At least three to five years relevant experience in financial administration within a higher education or research environment preferably at Stellenbosch University.
  • Demonstrable knowledge of SUs financial systems NRF funding systems or other higher education environments.
  • Understanding of financial management budgeting and reporting.
  • Attention to detail in entering and checking financial information to ensure accuracy.
  • Proficiency in SUs financial management systems Microsoft Excel and other relevant office software.
  • Excellent planning prioritisation and time management skills.
  • Problem-solving skills and capacity for proactive approach to identifying discrepancies and knowing which departments to consult in the SU finance structure to resolve discrepancies.
  • Verbal and written communication skills particularly interpersonal skills and the ability to maintain positive working relationships with colleagues external partners researchers and students.
  • A high level of integrity ethical conduct in relationships with researchers that requires transparency in the management of their funds information.

    • Recommendation / Aanbeveling

  • None.

    • How To Apply / Hoe Om Aansoek Te Doen

    #LI-POST

    #PSS

    Stellenbosch University is committed to employment equity (EE) and appointments will be made in line with the EE plan for the specific environment as well as the EE Plan of the University.

    Stellenbosch University reserves the right not to make an appointment.

    Your application comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees) must reach the University before or on the closing date of the advertised post.

    APPLY ONLINE AT BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.

    The University reserves the right to investigate qualifications and conduct background checks on all candidates.

    The Occupational Health and Safety Act requires people in occupations that entail potential exposure to certain hazards (such as but not limited to : noise hazardous chemical substances and hazardous biological agents) to be subjected to medical screening to determine their fitness to work in the said occupations.

    Should no feedback be received from the University within four to six weeks of the closing date kindly accept that your application did not succeed.

    Enquiries / Navrae

    Enquiries regarding this post : Jolene Pietersen on or at

    Enquiries regarding remuneration / benefits as well as technical assistance with the electronic application process : Human Resources Client Services Centre on (Stellenbosch) / (Tygerberg) or at

    Required Experience :

    Unclear Seniority

    Key Skills

    Category Management,Corporate Paralegal,Access Control System,Ftp,Channel Sales,IT System Administration

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

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    Finance Administrator • Stellenbosch, Western Cape, South Africa